Receptionist Administrative Assistant (Temporary)

Reap HR Consultancy; Dubai; On-site; AED 60,000 - 120,000; Part time

Job summary

A leading HR consultancy firm in Dubai is seeking a well-presented and organized Receptionist / Administrative Assistant to provide front-desk and administrative support. Responsibilities include handling client communication, maintaining office coordination, and supporting administrative operations. The ideal candidate should have a diploma or degree, 2 years of relevant experience, and excellent communication skills.

Qualifications

• Minimum 2 years of experience in front-desk or administrative roles.
• Presentable, courteous, punctual.

Responsibilities

• Greet visitors in a professional manner.
• Manage incoming calls, emails, and messages.
• Handle document filing and data entry tasks.
• Monitor office supplies and prepare requisition forms.

Skills

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Proficiency in MS Office (Word, Excel, Outlook)

Fluency in English

Customer-service oriented

Education

Diploma or Bachelor’s Degree in Business Administration or Office Management

Job description

Location : Dubai, United Arab Emirates

Department : Administration / Front Office

Job Type : Temporary (Contract Basis)

Nationality : Philipines

Gender : Female preferred

Availability : Immediate

Position Overview

We are seeking a well-presented and organized Receptionist / Administrative Assistant (Temporary) to provide professional front-desk and administrative support within a busy corporate environment in Dubai. The role involves handling client communication, maintaining office coordination, and supporting day-to-day administrative operations with efficiency and courtesy.

Key Responsibilities

Front Desk & Customer Service

• Greet visitors, clients, and patients in a professional and friendly manner.
• Manage incoming calls, emails, and messages; redirect to the appropriate department or staff.
• Maintain a clean and organized reception area.
• Schedule and confirm appointments or meetings as required.

Administrative Support

• Handle document filing, photocopying, and data entry tasks.
• Maintain and update staff attendance and visitor logs.
• Assist with correspondence, reports, and office communications.
• Support HR or management in scheduling interviews or meetings.
• Coordinate with maintenance and housekeeping teams to ensure smooth office operations.

General Office Coordination

• Monitor office supplies and stationery; prepare requisition forms when needed.
• Provide general administrative support to the management and staff.
• Uphold confidentiality and professionalism in handling sensitive documents and information.

Requirements

Qualifications & Requirements

• Education : Diploma or Bachelor’s Degree in Business Administration, Office Management, or equivalent.
• Experience : Minimum 2 years of experience in front-desk or administrative roles (preferably in education, or corporate offices).
• Skills : Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Fluent in English; Arabic is an advantage.
• Personality : Presentable, courteous, punctual, and customer-service oriented.