Administrative Assistant

Ortam FZ-LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic office environment in Dubai seeks a reliable Administrative Support Staff member to ensure smooth daily operations. The ideal candidate must be fluent in English and proficient in Microsoft Office applications. Responsibilities include providing administrative support across departments, managing correspondence, and assisting with documentation. This role offers a competitive salary package and opportunities for career growth.

Benefits

Competitive salary package

Career growth opportunities

Supportive work environment

Qualifications

• Fluent in written and spoken English.
• Minimum 1–3 years of experience in an administrative role.
• Strong attention to detail.

Responsibilities

• Provide general administrative and clerical support.
• Prepare and format documents and reports.
• Schedule and coordinate meetings and appointments.
• Maintain company records and databases.
• Support HR or Accounts with documentation.

Skills

Fluent in English

Proficient in Microsoft Office

Excellent communication skills

Organizational skills

Multitasking

Discretion and professionalism

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Google Workspace

Job description

Job Summary

We are seeking a reliable, well‑organised, and proactive Administrative Support Staff member to join our team. The ideal candidate will be fluent in English and proficient in all Microsoft Office applications. You will play a key role in ensuring smooth daily operations by providing administrative, clerical, and coordination support across departments.

Key Responsibilities

• Provide general administrative and clerical support to management and team members.
• Prepare, edit, and format documents, reports, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook.
• Manage and organise digital and physical filing systems.
• Handle incoming and outgoing emails, phone calls, and correspondence professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update company records, databases, and contact lists.
• Assist with data entry, report preparation, and presentation materials.
• Monitor office supplies and coordinate procurement as needed.
• Support the HR or Accounts team with basic documentation and recordkeeping.
• Perform other duties as assigned to support daily business operations.

Benefits

• Competitive salary package
• Career growth opportunities
• Supportive and professional work environment

Requirements

Language: Fluent in written and spoken English.

Technical Skills

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Comfortable using online collaboration tools (e.g., SharePoint, Teams, or Google Workspace).
• Experience: Minimum 1–3 years of experience in an administrative or office support role.

Soft Skills

• Excellent communication and interpersonal skills.
• Strong attention to detail and organisational abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and professionalism in handling sensitive information.