Admin | Administrative Assistant

Petrame; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative services company in Dubai is seeking a Junior/Middle Administrative Assistant to handle various clerical tasks, support HR processes, and manage communication. The ideal candidate should possess strong MS Office skills and have a proactive approach to multitasking in a fast-paced environment. This position is critical for maintaining smooth operations and requires a detail-oriented individual with a diploma or relevant experience.

Qualifications

• Related experience certificates required.
• Fluent in English with clear communication skills.
• Familiarity with sectors related to the company’s field.

Responsibilities

• Assist with all secretarial/clerical tasks.
• Support HR and recruiting processes.
• Manage office facilities and petty cash.
• Organize tasks and manage calendars.

Skills

Typing speed minimum of 35 WPM

Proficient in MS Office applications

Excellent telephone and business communication skills

Strong analytical and problem-solving abilities

Good at handling outdoor administrative tasks

Education

Diploma or University degree in relevant fields

Tools

Zoho Books

Zoho Inventory

WordPress

WooCommerce

Job description

• Title: Administrative Assistant
• Career Level: Junior/Middle
• Reference: W-AA-211109
• Salary: 4,000-5,000 AED
• Openings: 2
• Location: Dubai/Sharjah – UAE
• Nationality: Any
• Industry: Any

Function Areas

• Secretarial: Assist with all secretarial/clerical tasks.
• HR & Recruiting: Support HR and recruiting processes.
• Supply Chain & Project Management: Assist with tasks coordination and supply chain management.
• Accounting & Bookkeeping: Perform minor accounting and bookkeeping duties.
• Digital Marketing & Executive Assistance: Engage in digital marketing efforts and provide executive support.
• General Administration: Manage office facilities, handle petty cash, and maintain records.

Scope of Work

• Secretarial Duties: Handling clerical works and serving as the main contact point.
• Document Management: Develop and maintain filing systems, both electronic and physical.
• Communication Handling: Write and edit emails, draft memos, and prepare communications.
• Task and Calendar Management: Organize tasks, manage calendars, schedule meetings, and send reminders.

Qualifications

• Experience: Related experience certificates required.
• Skills:
  • Typing speed minimum of 35 WPM.
  • Proficient in MS Office applications.
  • Good at handling outdoor administrative tasks.
  • Basic understanding of company products.
  • Strong analytical and problem-solving abilities.
  • Excellent telephone and business communication skills.
• Attributes:
  • Fast learner, detail-oriented, and physically fit.
  • Fluent in English with clear communication skills.
  • Self-motivated, disciplined, and capable of multitasking.

Additional Qualifying Advantages

• Industry Experience: Familiarity with sectors related to the company’s field.
• Specialized Skills: Experience in HR, IT, Finance, or related fields.
• Software Proficiency: Knowledge of Zoho Books, Zoho Inventory, WordPress, and WooCommerce.
• Certifications: Diploma or University degree in relevant fields.
• Licenses: UAE Driving license
• Languages: Arabic proficiency is a plus.

Application Requirements

• Accuracy: Ensure all provided information is accurate and verifiable.
• References & Documents: Provide necessary references and supporting documents.
• Assessment: Candidates must pass tests on typing, MS Office proficiency, and product knowledge understanding.

How to Apply

• Submit Your Application via Email: Send your application to [e-mail]
• Complete the Online Application Form: For a preferred method of submission, click the ‘Apply for this job’ button below to fill out and submit the official online application form.