Office Assistant jobs in United Arab Emirates

The Office Services Assistant is a key role within any organization, providing essential support to ensure that the office operates smoothly and efficiently. This role involves a wide range of responsibilities including administrative support, facilities management, and general office maintenance. The successful candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment. They will also be the point of contact for various departments, ensuring that communication flows smoothly and resources are allocated effectively. A pleasant personality, excellent communication skills, and a proactive approach to managing office tasks are essential for this role.

• Manage and coordinate the daily operations and activities of the office.
• Maintain office supplies by checking inventory and ordering items as needed.
• Organize and schedule meetings, appointments, and travel arrangements for executives.
• Assist in the preparation of regularly scheduled reports and presentations.
• Develop and implement office policies by setting up procedures and standards.
• Act as the point of contact between internal and external clients and partners.
• Coordinate repairs and maintenance of office equipment and facilities with vendors.
• Ensure compliance with health, safety, and security regulations in the office environment.
• Handle sensitive information in a confidential manner, ensuring data protection.
• Facilitate in organizing company events, meetings, and conferences effectively.
• Manage digital filing systems, record management, and data entry tasks systematically.
• Welcome guests and handle client inquiries in a courteous and professional manner.

• Proven experience as an office assistant or in a related administrative role.
• Excellent written and verbal communication skills for effective interaction.
• Strong organizational skills with the ability to multitask efficiently.
• Knowledge of office procedures and basic accounting principles is essential.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Detail-oriented mindset and the ability to work independently without supervision.
• High school diploma or equivalent; additional qualifications in Office Administration is a plus.

• Role Level: Mid-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: https://www.talentmate.com
• Job Function: Administrative Support
• Company Industry: Recruitment & Staffing

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you’re hunting for your Next Job Opportunity or looking for Potential Employers, we’re here to lend you a Helping Hand.

talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advise against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.