Office Assistant jobs in United Arab Emirates

Administrative Assistant (Hybrid – United Arab Emirates)

Industry: Professional Services & Consultancy. Operating at the heart of the UAE’s vibrant advisory landscape, our firm delivers high-impact management and financial consulting solutions to public- and private-sector clients. To sustain our rapid growth and client-first culture, we are hiring an agile Administrative Assistant who will blend on-site presence with remote flexibility to keep our hybrid office running with clockwork precision.

Role & Responsibilities

• Serve as the first point of contact—screen calls, greet visitors, and maintain a polished reception experience.
• Orchestrate executive calendars, schedule client meetings, and coordinate travel logistics across multiple time zones.
• Prepare, proofread, and distribute correspondence, reports, and presentation decks with impeccable accuracy.
• Manage digital and physical filing systems, ensuring instant retrieval of contracts, invoices, and confidential records.
• Oversee office supplies, vendor relations, and facility requests to guarantee a seamless hybrid workspace.
• Support finance with expense tracking, petty-cash reconciliation, and basic data entry into ERP tools.
  
  

Skills & Qualifications

Must-Have

• 2+ years in an office, administrative, or secretarial role within professional services or similar fast-paced setting.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and cloud productivity tools.
• Fluent written and spoken English; clear, courteous client communication.
• Strong organisational skills with proven ability to prioritise, multitask, and meet tight deadlines.
• Discretion when handling confidential information and executive schedules.
  
  

Preferred

• Experience supporting C-level executives or project teams in consulting, finance, or legal sectors.
• Working knowledge of basic accounting or ERP software (e.g., SAP, Oracle, Zoho).
• Bilingual proficiency in Arabic.
  
  

Benefits & Culture Highlights

• Hybrid work model: 3 days onsite, 2 days remote, promoting work-life harmony.
• Performance-linked bonus, medical insurance, and annual professional-development stipend.
• Collaborative, multicultural team that values initiative, learning, and rapid career progression.
  
  

Ready to be the operational backbone of a high-growth consultancy? Apply now and help us deliver excellence to clients across the Middle East.

Skills: customer service,erp software,time management,cloud productivity tools,basic accounting,communication,client communication,professional services,multitasking,organisational skills,microsoft office 365,confidential information handling