Administrative Assistant

Caliberly; Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

A dynamic company located in Abu Dhabi is seeking a talented administrative professional to manage office operations and provide marketing support. Responsibilities include supervising workflows, managing communication channels, and preparing reports. The ideal candidate will have strong organizational and leadership skills, with proven experience in administrative or marketing roles. Proficiency in MS Office and excellent communication skills are essential. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• Proven experience in an administrative or marketing role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work independently.
• Leadership skills to supervise and coordinate team activities effectively.

Responsibilities

• Oversee day-to-day office operations to ensure smooth workflows.
• Manage communication channels, including phone calls, emails, and correspondence.
• Schedule and manage calendars, meetings, and travel arrangements for senior management.
• Prepare reports and documents, including meeting minutes and presentations.
• Lead and motivate team members to ensure high performance.

Skills

Organizational skills

Communication skills

Leadership skills

Proficiency in MS Office

Social media management

Job description

• Oversee day-to-day office operations to ensure smooth workflows.
• Manage communication channels, including phone calls, emails, and correspondence.
• Maintain and update databases, contracts, and supplier records.
• Follow up on staff attendance and ensure compliance with office policies and procedures.
• Schedule and manage calendars, meetings, and travel arrangements for senior management.
• Maintain digital filing systems, ensure data backups, and coordinate with the IT team for updates.
• Prepare reports and documents, including meeting minutes and presentations.
• Manage budgets, create spreadsheets, and handle document management.
• Greet and assist office visitors while maintaining a professional environment.

Marketing Support

• Maintain and update mailing lists.
• Coordinate and support exhibitions and marketing events.
• Manage social media accounts with ease and efficiency, ensuring consistent engagement.
• Assist in the preparation and execution of marketing materials and campaigns.

Key Accountabilities

• Provide administrative and support services to meet business needs.
• Respond to inquiries and resolve complex issues accurately and efficiently.
• Develop, implement, and monitor office systems, procedures, and methods for optimal performance.
• Gather and analyze performance data, preparing recommendations to improve efficiency and cost management.
• Lead and motivate team members to ensure high performance and compliance with policies and procedures.

Requirements

• Proven experience in an administrative or marketing role.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint) and social media platforms.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work independently.
• Leadership skills to supervise and coordinate team activities effectively.
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