Administrative Assistant-Jobs in USA

Administrative Officer: Faculty in the Department of Educational Studies, University of the Western Cape. The Faculty of Education has a history of productive engagement with key issues facing education in South Africa and offers innovative, research-based teacher education programmes. The department seeks to appoint an Administrative Officer to assist with administrative processes to ensure alignment and compliance with central administrative systems and procedures.

The duties and responsibilities of the successful incumbent will include, but are not limited to the following:

• Academic Administration
• Marks Administration
• Enquiry Management
• Financial and Human Resources Administration
• Asset Management
• Events Administration
• Committee Meeting Administration
• Marketing
• General Administration
• Teaching Practice Administration, including
  • Administrative support to the Teaching Practice Co-ordinator; communication about teaching practice placements with staff, students, supervisors and schools
  • School-related Administration: Manage students’ portfolios; filing; record keeping; preparing documentation for meetings; telephonic communication with all stakeholders; documenting the teaching practice experiences of students; preparing reports on schools; advising students on school choices for placement; advising schools and other stakeholders on student placements, and final placement of students
  • Micro teaching lab Management: Maintenance of the micro teaching labs, equipment, and teaching practice resources, and administer lab bookings

• Grade 12 and at least a post-matric qualification at NQF level 6
• At least 3 years' administrative experience (at least 2 years should be within Higher Education)
• Working knowledge of a student enrolment management system / University systems (SASI, MAS, etc)
• Experience in financial administration
• Computer Literacy, including proficiency in Microsoft 365 and Google Workspace

• A Bachelor's degree at NQF level 7
• Experience in teaching and learning resources

• Knowledge of student administration and the student life-cycle
• Excellent organisational and time management skills
• High level of assertiveness
• A high degree of professionalism
• Planning and problem-solving skills
• Attention to detail
• Record keeping
• Minute-taking
• Excellent interpersonal skills
• Ability to work as part of a team

For further information regarding this position (but not applications), please contact the HOD, Dr Lucinda Du Plooy, via email at lduplooy@uwc.ac.za.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. Please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za.

Disclaimer: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.