Executive Assistant To Ceo

The Sales Centre; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A South African sales company is seeking an experienced Executive Assistant to provide high-level support to the CEO. The role includes managing the CEO's calendar, handling invoicing, and coordinating tasks using tools like Asana and Salesflare. Ideal candidates are proactive, detail-oriented, and skilled in digital tools, with a strong focus on driving business growth.

Qualifications

• Highly organized and detail-oriented.
• Proactive – anticipates needs before being asked.
• Sales-focused and invested in business growth.
• Quick learner, adaptable, and tech-savvy.
• Strong presence, good communicator, and team player.

Responsibilities

• Provide strategic and operational support across admin, sales, and client journey touchpoints.
• Manage the CEO's calendar and scheduling to ensure smooth operations.
• Handle invoicing and follow-ups independently.
• Maintain and optimize records in Salesflare (CRM): sync calendar appointments.
• Manage email outreach using MailerLite, including sending weekly email campaigns.

Skills

Asana – Advanced user

CRM systems (Salesflare) – Experienced user

Email marketing platforms (MailerLite) – Proficient

Sales funnel creation – Confident and experienced

Scheduling tools (Calendly) – Proficient

Invoicing software (Xero) – Competent

Experience with High Level platform

Job description

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO.

This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

Key Responsibilities

• Provide strategic and operational support across admin, sales, and client journey touchpoints
• Manage the CEO's calendar and scheduling to ensure smooth operations
• Handle invoicing and follow-ups independently
• Coordinate and update tasks in Asana project management system
• Maintain and optimize records in Salesflare (CRM): sync calendar appointments
• Review meeting notes and update pipelines daily
• Manage tasks, opportunities, and records
• Create and assign follow-up actions for potential clients
• Generate and track job numbers
• Ensure CEO is fully prepared for meetings, including diarizing time for key tasks
• Manage email outreach using MailerLite, including sending 3x weekly email campaigns and setting up email funnels for sales
• Create and organize folders for new clients in Google Drive and Asana
• Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers

Possible Future Responsibilities

• Support CEO's LinkedIn profile (responding to messages, connection requests)

Skills & Experience

• Asana – Advanced user
• CRM systems (Salesflare) – Experienced user
• Email marketing platforms (MailerLite) – Proficient
• Sales funnel creation – Confident and experienced
• Scheduling tools (Calendly) – Proficient
• Invoicing software (Xero) – Competent
• Experience with High Level platform is a plus

About You

• Highly organized and detail-oriented
• Proactive – anticipates needs before being asked
• Sales-focused and invested in business growth
• Quick learner, adaptable, and tech-savvy
• A perfectionist with strong attention to detail
• Independent thinker and confident in managing projects
• Completes tasks thoroughly and accurately – a true finisher
• Understands the value of excellent customer service
• Open-minded, willing to admit mistakes, and asks for help when needed
• Strong presence, good communicator, and team player
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficient in key digital tools: Asana, CRM systems, MailerLite