Executive Assistant (with Compliance Support) -

Somewhere; Cape Town; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A Cayman Islands based firm is seeking an Executive Assistant (with Compliance Support) to provide vital administrative support remotely, ensuring smooth operations while adhering to compliance regulations. Candidates should possess strong organizational skills, effective communication abilities, and ideally, a Bachelor's degree. The position offers flexibility to work across different time zones, primarily aligning with EST hours.

Qualifications

• 3 years of related experience in an EA/VA role.
• Familiarity with compliance onboarding or financial services processes.
• Strong written and verbal communication skills in English.

Responsibilities

• Provide direct support to two senior leaders.
• Coordinate meetings, calendars, and travel arrangements.
• Assist with document execution, filing, and storage.

Skills

English Communication Skills

Administrative Skills

Organizational Skills

Attention to Detail

Proficiency with Microsoft Office

Education

Bachelor's Degree

Job description

Position

Executive Assistant (with Compliance Support)

Work Hours (Client)

8:00 AM EST, 8 hours per day with some flexibility

Pay Range

$1500 - $2000 USD / month (varies based on skill set and experience level)

Location of Search

South Africa

Work Location

REMOTE

Type of Contract

Independent Contractor

Company / Client Overview

The company is a Cayman Islandsbased firm that provides independent directorship and governance services to funds foundations and other regulated entities. Operating in a fast-growing compliance-focused environment our team combines deep expertise in finance law and digital assets with a commitment to strong governance regulatory integrity and client service. We are a lean high-performing organization where professionalism discretion and adaptability are essential and we value individuals who bring initiative and reliability to help us scale effectively.

Duties and Responsibilities

We are seeking a highly organized and proactive Virtual Assistant / Executive Assistant (with Compliance Support) to provide direct support to two senior leaders of the company. This dual-role position will combine classic EA duties with compliance administration ensuring efficient day-to-day operations while maintaining regulatory standards.

• Coordinate meetings calendars and travel arrangements
• Assist with document execution filing and storage
• Maintain orderly client document management within our shared drive
Support preparation and organization of materials for client engagements and travel

Compliance Administration

• Assist with client onboarding including meeting coordination and documentation flow
• Liaise with external compliance partner to ensure timely and accurate KYC collection
• Track and coordinate execution of Directorship Services Agreements (DSAs)
• Update and maintain compliance records in and internal systems

Minimum Requirements

• Excellent English Communication Skills
• Bachelors Degree (ideally)
• 3 years of related experience

Skills & Experience

• Proven experience in an EA / VA role with strong administrative and organizational skills
• Familiarity with compliance onboarding or financial services processes (AML / KYC background highly beneficial)
• Excellent attention to detail and ability to manage confidential information in a regulated environment
• Strong written and verbal communication skills in English
• Proficiency with Microsoft Office cloud-based document management and workflow tools

Attributes

• Highly dependable and able to work with discretion in a confidential regulated environment
• Flexible and proactive problem-solver with a service-oriented mindset
• Comfortable working across different time zones. The role will be remote and candidate should be willing to align with EST hours and be highly flexible.