Executive Assistant

Turnkey Hr Solutions; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking a full-time Executive Assistant based in Claremont, Cape Town. This role involves managing the Executive's calendar, drafting professional documents, and coordinating travel. The ideal candidate has at least five years of experience in a similar role, is proficient in Microsoft Office, and possesses excellent communication skills. The position offers a gross monthly salary with standard working hours and annual leave.

Qualifications

• At least five years' experience in an executive support role.
• A fast learner who can work under pressure.
• Honest and trustworthy individual with a pro-active mindset.

Responsibilities

• Oversee day-to-day activities of the Executive.
• Draft correspondence and handle confidential documents.
• Manage calendar, schedule, and meetings for Executive.

Skills

Proficiency in Microsoft Office Suite

Strong organizational abilities

Excellent written communication

Multitasking

Discretion in handling sensitive information

Education

Relevant post-matric qualification

Job description

Executive Assistant (Claremont, Cape Town)

Our client, a Senior Business Professional (Executive), is urgently seeking a full‑time Executive Assistant. This role involves overseeing the administrative operations of the Business Professional including managing her calendar, coordinating meetings and travel, and drafting professional documentation.

Location: The role is office based in the southern suburbs of Cape Town (Claremont).

SalaryStarting gross monthly salary ofR

Total cash remuneration, no benefits.

Work hours: 9am till 5:30pm, or 8:30am to 5pm. Some overtime may be required from time to time, authorized in advance and remunerated. Leave: 15 working days of annual leave, at employer's convenience. Commencement date: As soon as possible.

Duties and Responsibilities

• Administrative and Executive Support: Oversee day‑to‑day activities of the Executive to ensure smooth office functioning; draft correspondence, handle confidential documents, and follow up on action items; act as a gatekeeper and point of contact for internal and external inquiries; support preparation for board and executive meetings that the Executive is required to attend; act as a point of contact for stakeholders' queries and escalation; manage calendar, schedule and meetings for Executive; make travel arrangements and support travel logistics, visa applications, etc.; respond to emails in a timely manner and maintain a daily alert list for Executive to action; handle correspondence, respond to correspondence, meeting requests, invitations; accounting data capturing and support (bookkeeping); preparing and dissemination invoices; manage office supplies, subscriptions, and vendor contracts; track deadlines, deliverables, and budgets.
• Drafting of Professional Documentation (and Documentation Management): Prepare correspondence and reports for the Executive; typing, formatting, and editing reports and presentations; prepare meeting presentations and meeting material for the Executive; contract & document management including tracking contract lifecycles and renewals; maintain document control and filing systems, especially client records and regulatory documents; assist with compliance reporting under the direction of the Executive; monitor adherence to internal policies and external regulations (e.g. POPIA, FICA).

Candidate Requirements

• Honest and trustworthy individual with a pro‑active mindset.
• A fast learner, who can work well under pressure and take initiative.
• Relevant post‑matric qualification: business administration, secretarial, administration related etc.
• At least five years' experience in an executive support and administrative role.
• Technologically astute with proficiency in Microsoft Office Suite – creating professional documents and PowerPoint presentations, using office software such as MS Word and PowerPoint; intermediate knowledge of Excel required.
• Strong organizational and multitasking abilities.
• Excellent professional written and verbal communication and fluent command of English in verbal and written communication.
• Discretion and professionalism in handling sensitive information.

Application: Only applicants meeting all requirements should apply.

If you do not hear from us in a month, consider your application unsuccessful.