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ACCOUNTS EXECUTIVE
Job summary
A leading company specializing in retailing luxury alcoholic beverages is seeking an Accounts Executive to manage accounts payable processes, including invoice handling and compliance. This role requires at least 3 years of relevant accounting experience and proficiency in SAP and MS Excel. Candidates should possess a degree in accounting or finance and demonstrate strong attention to detail, meticulousness, and excellent relationship management skills.
Qualifications
- Minimum 3 years relevant experience in accounting.
- Fluency in English; proficiency in Mandarin and Bahasa is a plus.
- Experience with Integrated systems (SAP) and data extraction.
Responsibilities
- Manage Accounts Payable, ensuring compliance with guidelines and policies.
- Process staff claims and ensure timely payments.
- Prepare and maintain vendor and customer accounts.
Skills
Education
Tools
Position title: Accounts Executive (AP)
Location: Menara Boustead, Kuala Lumpur
Salary:RM4,000
Nature of business: Retailing of Luxury alcoholic beverages
Responsibilities:
1. Account Payable
a. Apply the A&P and FTT guidelines and Accounting Policies; ensure proper classification before proceeding to book the invoice.
b. Ensure the invoices are only processed if recorded in the proper nature and account, with approval according to the approval matrix and with the supporting documents, liaise with the person in charge for clarification and highlight to manager for abnormal incident.
c. Alert the Senior Finance Manager and the Finance Director in case of incompliance
d. Timely data entry of approved A&P invoices
e. Prepare of payments of due invoices according to company payment cycle
f. Issue manual cheque for urgent payment upon instructed
g. Resolve account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
h. Reconcile creditors accounts with supplier statements received
i. Maintain appropriate filling system
j. Process promoter claims and payment
k. Ensure the GL, WBS, and supporting documents are in order
l. Issue reporting on drinking allowance, promoter girls and any other payable reporting or analysis as per management request
2. Staff claims
a. Ensure the description, GL, WBS, the codification, the claimed amounts, the supporting documents are compliant with regulatory requirements, internal policies &procedures.
b. Alert the Senior Finance Manager and the Finance Director in case of incompliance
c. Ensure verified staff claim are posted to appropriate SAP account and sku
d. Ensure payment in a timely manner according to payment cycle – 10th & 25th
e. Issue T&E report on a monthly basis
3. Preparation & Filing of Vendor and Customer accounts
a. Compile all necessary documents & ensure complete approvals as per checklist and DoA before creation of vendor master data account in SAP
b. Maintain vendor filling system
c. Review and inactivate the inactive accounts on yearly basis
4. Compliance
a. Apply current Procedures and Policies
b. Contribute to enhance internal control, ethics and compliance
5. Other ad-hoc projects
a. Handle ad-hoc duties upon request of the Senior Finance Manager or Finance Director
b. Participate to any ad-hoc projects upon management request
Requirements:
Education :
ACCA/CIMA/CPA, Degree and above from university with a specialization in accounting/finance
Languages :
Fluent in English, a plus if fluent Mandarin and Bahasa
Professional experience & know how :
Minimum 3 years relevant experience in accounting
Technical & management skills :
a. Experience in Integrated systems (SAP)
b. Competency in MS Excel, VBA.
c. Competent in PowerPoint, MS Words is advantageous
d. Experience in data downloading and extraction is advantageous
Personal & interpersonal skills :
a. Attention to detail
b. Meticulous, pragmatic, determined with a sense of diplomacy, patient, positive
c. High ethic and integrity
d. Able to develop and maintain very good relationships with stakeholders
e. Able to work under pressure while respecting the due dates
f. Open-minded, proactive, creative thinking, propose and implement solutions
Contact Information
Ummu – Recruitment Executive
012-3081719
(WhatsApp)
ummu@crestforce.net
Agensi Pekerjaan Crest Force
Tagged as: accounts executive, AP, KL
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.