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Documentation Specialist
Job summary
A leading transportation and logistics provider in Malaysia is seeking a motivated individual for the role of Documentation Specialist (Mandarin Specialist). This entry-level position requires proficiency in Mandarin and offers full training for fresh graduates or SPM holders. Responsibilities include creating arrival notices, processing invoices, and maintaining records. Join a supportive working environment with a Monday to Friday schedule. This is a great opportunity for those looking to start their career in logistics.
Benefits
Qualifications
- Proficient in Mandarin for documentation and communication.
- Good command of English and Bahasa Malaysia.
- Strong attention to detail and ability to handle multiple tasks.
Responsibilities
- Create Arrival Notice, Delivery order, and file ISF.
- Process incoming invoices from vendors ensuring accuracy.
- Maintain organized records of shipping and logistics documentation.
- Cross-check information for accuracy in documentation.
Skills
Education
đź“Ś Fresh Graduates & SPM Holders are Welcome | Training Provided
We are looking for a detail-oriented and motivated individual to join our team as a Documentation Specialist (Mandarin Specialist). This is an entry-level position suitable for fresh graduates or SPM school leavers. Full training will be provided.
Documentation: Create Arrival Notice, Delivery order, file ISF, receive pre-alert and input in system.
Invoice Processing: Receive, review, and process incoming invoices from vendors and service providers. Ensure that invoices are accurate, properly authorized, and comply with company policies.
Invoicing: Generate and issue invoices to customers. Verify that all invoices are accurate and include appropriate supporting documentation. Dispute with carrier if invoices are inaccurate.
Record Keeping: Maintain organized and secure records of all shipping and logistics documentation, ensuring easy retrieval for auditing and reference purposes.
Data Verification: Cross-check and validate information from various sources, such as purchase orders, shipping instructions, and contracts, to ensure accuracy in documentation.
Perform other tasks that contribute to the overall goals of the company.
Proficient in Mandarin (spoken & written) – required for documentation and communication.
Good command of English and Bahasa Malaysia.
Fresh graduates & SPM leavers are encouraged to apply.
Strong attention to detail and accuracy.
Organized, responsible, and able to handle multiple tasks.
Basic computer skills (MS Office / Google Workspace).
Experience in documentation or logistics is an added advantage but not required.
Training provided
Supportive working environment
Monday–Friday work schedule (if applicable)
Tanera Transport Sdn Bhd is a leading provider of transportation and logistics solutions in Malaysia. With a strong focus on innovation and customer service, we strive to deliver exceptional value to our clients. Join our team and be a part of our continued success story.
Apply now to become our next Documentation Specialist and contribute to the growth of our organization.
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* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.