Office Assistant jobs in Canada

Full Time

As an Administrative Coordinator on our Project Site, your primary role will be to support various teams (such as safety, field engineering, etc.) stay organized, prepared, and well‑equipped for their ever‑changing schedule and the vast array of responsibilities. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self‑motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Candidate must enjoy working independently with strong attention to detail and a can‑do positive attitude. Continually requires a high degree of professionalism and business presence.

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam‑assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co‑generation, terminal projects (ex. LNG, LPG, etc.), and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading‑edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary and Houston offering expertise in process, piping, mechanical, electrical and civil/structural disciplines.

This role will be based on one of our projects as needed: near the Elkford, BC area, in Fort Saskatchewan, or near Squamish, BC.
The ability to work a rotational schedule out of town and go where the work is is required for this position.

• Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
• Provide administrative assistance, such as writing and editing e‑mails, drafting memos, and preparing communications and presentations.
• Coordinate travel as needed, including organizing and managing the logistical details for off‑site events and activities for the business.
• Organise meetings, including scheduling, sending reminders, and organising catering when necessary.
• Support with cross‑department working groups, keeping agendas, and helping members to be accountable for key deliverables.
• Keep the office running smoothly, and provide support to various departments.
• Prioritise conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and/or proofreading.

• Excellent communication skills (verbal and written) and comfortable presenting.
• Minimum of 3 years of experience in a professional setting. Experience in the construction industry is an asset.
• Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint.
• Experience and ability to navigate and adapt to various online platforms.
• Experience working with modern technologies such as SharePoint, video conferencing, etc.
• Deadline‑driven with a sense of urgency.
• Able to take direction and provide timely feedback on progress of tasks.
• Exceptional attention to detail, organised, ability to recognise discrepancies and active listening skills.
• Strong emotional intelligence and interpersonal skills.
• Excellent organisational and time‑management skills.
• Ability to multi‑task and prioritise.
• Ability to work independently, as well as part of a team.
• Strong professional interpersonal, written and verbal communication skills.

• Regular, reliable attendance.
• Work productively and meet deadlines timely.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organise and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our full‑time staff employees a comprehensive benefits package that’s among the best in our industry, including top‑tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programmes, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discriminationand complywith all laws regarding human rights in the provinces where we operate.