Executive Assistant to CEO — Americas | Hybrid

Aviva Employment Services; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading employment services company in Toronto is seeking an experienced Executive Assistant to support the Americas CEO and senior leaders. This role involves managing calendars, handling expenses, and liaising with stakeholders. Ideal candidates will have a strong proficiency in Microsoft Office and a proven ability to manage multiple priorities effectively. The position offers a compelling rewards package and a hybrid work model.

Benefits

Base compensation

Annual bonus eligibility

Retirement savings plan

Health benefits

Competitive vacation package

Corporate wellness programs

Qualifications

• Demonstrated ability supporting senior leaders preferably in a large organisation.
• Strong proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Good judgment in various situations with strong written and verbal communication.

Responsibilities

• Manage complex calendars and meeting rhythms.
• Triage inboxes and handle expenses.
• Organise detailed travel plans and prepare materials for leadership forums.

Skills

Time Management

Microsoft Office

Organisational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Job description

A leading employment services company in Toronto is seeking an experienced Executive Assistant to support the Americas CEO and senior leaders. This role involves managing calendars, handling expenses, and liaising with stakeholders. Ideal candidates will have a strong proficiency in Microsoft Office and a proven ability to manage multiple priorities effectively. The position offers a compelling rewards package and a hybrid work model.