Receptionist / Office Assistant

RLG International; Vancouver; On-site; CAD 38,000 - 50,000; Full time

Job summary

A leading consulting company in Vancouver seeks a dynamic Receptionist / Office Assistant for a temporary full-time role at their downtown office. The position involves representing the company as the first point of contact and providing comprehensive administrative support to the Global Support team. Ideal candidates will have strong organizational skills, attention to detail, and proficiency in MS Office.

Qualifications

• Minimum 2 years of experience in an office environment.
• Friendly and positive attitude.
• Strong interpersonal and communication skills.

Responsibilities

• Perform day-to-day reception and administrative duties.
• Answer and direct phone calls, greet visitors.
• Assist with corporate travel bookings and expense reconciliations.

Skills

Attention to detail

Multitasking

Interpersonal skills

Communication

Tools

MS Office

Job description

RLG International is a global, boutique performance consulting company of over 150 staff, specializing in on-site measurable performance improvement projects in over 11 countries throughout North America, Europe, Australia, and the Middle East. Our projects include highly impactful offshore, rotational, domestic and expat assignments that happen regularly.

We pride ourselves on providing a respectful and flexible culture to allow our employees to grow and succeed. We believe that a strong culture will help define our success. Learning is growing! What do you think?

Role :

We are looking for a dynamic and customer-service oriented Receptionist / Office Assistant to support our Head Office Global Support team in our fresh, bright and friendly downtown Vancouver office. This full-time, in-office temporary role will initially be a fixed-term employment position (6 months).

As the Receptionist / Office Assistant, you will represent RLG as the first point of contact while performing multiple office duties in a professional and timely manner. As we are a small fast-paced office, we look to all of our team members to roll up their sleeves and take on whatever tasks are necessary to get the job done right.

What you will be doing :

Reporting to the Administrative team supervisor, you will work closely with the administration team and handle daily duties including :

• Day-to-day reception duties and general administrative support
• Answer and direct phone calls, greet visitors and respond to general enquiries promptly
• Receive and distribute all incoming mail / prepare all outgoing mail, couriers, and delivery requests
• Handle requests for meeting room bookings
• Provide support for meeting logistics – boardroom setup, cleanup, and catering arrangements for meetings, activities and training groups
• Assist administrative team with logistics for special events and teambuilding activities
• Coordinate and arrange cake / flowers / gifts for birthday recognitions or other occasions
• Assist with corporate travel bookings as required
• Reconcile monthly credit card expenses and petty cash
• Order, track and manage office supplies, stationary and corporate branded items
• Monitor kitchen supplies, keep kitchen stocked and tidy, and repurchase supplies when necessary
• Maintain and update staff directories as needed
• Handle building and maintenance requests
• Additional general administrative duties as assigned.

Candidates must have :

• Minimum 2 years of direct experience in providing administrative support in an office environment.
• Friendly and positive attitude both in person and virtual.
• Intuitive and organized with strong attention to detail.
• Proficient in multitasking, taking initiative, managing priorities, and meeting deadlines with minimal supervision.
• Strong interpersonal skills, collaborative, and thrives in a team environment.
• Excellent communication skills, both verbal and written.
• Capable of reacting swiftly while maintaining composure under pressure.
• Proficiency in MS Office a must (Outlook, Teams, OneNote, SharePoint, Word, PowerPoint and Excel).