Executive Assistant

Autodesk; Montreal; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading global software company in Montreal is looking for an Executive Assistant to provide high-level administrative support to senior directors. The role includes managing schedules, coordinating travel, and tracking expenses. Ideal candidates will have 3-5 years of experience, a Bachelor's degree, and exceptional organizational skills. This position requires adaptability in a fast-paced environment and may involve international travel.

Benefits

Annual cash bonuses

Comprehensive benefits package

Qualifications

• 3-5 years’ experience supporting senior executives in a fast-paced environment.
• Proficient in using AI tools and technology.
• Discreet in handling sensitive information.

Responsibilities

• Manage calendars and schedule meetings.
• Track executive expenses and generate reports.
• Coordinate events and meetings logistics.

Skills

Time management

Organizational skills

Multitasking

Communication skills

Tech savvy

Education

Bachelor's degree

Tools

Microsoft Office Suite

Slack

Microsoft Teams

Microsoft SharePoint

Job description

Position Overview

We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to (2) Senior Directors in the Entertainment & Media team. This role goes beyond traditional admin support—you’ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

Responsibilities

Executive Support

Manage calendars, schedule meetings, and coordinate travel arrangements.

Track executive expenses and generate expense reports. Submit expense reports in a timely manner. Understand budget timelines and deadlines.

Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables.

Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering.

Maintain email aliases, distribution lists, and shared directories, including maintaining permissions.

Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.

May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management.

Contingent Workforce Management

Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.

Raise purchase orders, verify invoices, and process payments for CW costs and expenses.

Procurement

Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish.

May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.

Minimum Qualifications

• Bachelor’s degree
• 3-5 years’ experience supporting senior executives in a fast-paced, multinational environment.
• Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5.
• Willing to adapt to a rapidly changing environment and new processes and responsibilities.
• Proven ability to work under pressure, communicate effectively, and meet deadlines.
• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint.
• Not afraid of AI tools and can proficiently use them. Tech savvy.
• Strong interpersonal and written / verbal communication skills in English.
• Able and willing to travel to events or internal meetings, locally and internationally as required.
• Due to our globally distributed team, you may occasionally work outside of normal business hours.
• Discreet and experienced in handling sensitive and confidential information.

The Ideal Candidate

• Takes initiative and is a self-starter who thrives with minimal supervision.
• Excels at managing complex projects and delivering results both independently and collaboratively.
• Enjoys building positive working relationships across all levels and geographies.
• Highly organized, detail-driven, and capable of juggling multiple responsibilities.
• Embraces change, learns quickly, and adapts well to dynamic environments.
• Understands the value of integrity and honesty in the workplace and takes ownership of their work.

Salary transparency / Transparence salariale

Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Le salaire est l'un des éléments du programme de rémunération concurrentiel d'Autodesk. Pour les postes basés au Canada (Colombie-Britannique), nous proposons un salaire de base compris entre X et X dollars. Les offres sont basées sur l’expérience et la situation géographique du candidat et peuvent dépasser cette fourchette.

En plus du salaire de base, notre programme de rémunération peut inclure des primes annuelles en espèces, des commissions pour les postes commerciaux, des attributions d'actions et un ensemble complet d'avantages sociaux.

Diversity & Belonging / Diversité et appurtenance

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here :

Nous sommes fiers de cultiver une culture d’appartenance où chacun peut s’épanouir. Pour en savoir plus, cliquez ici :