Executive Assistant to Senior Director - Operations & IDEAA

Holland Bloorview Kids Rehabilitation Hospital; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading pediatric rehabilitation hospital in Toronto is seeking an Executive Assistant to provide high-level support to senior leadership. This role involves managing complex schedules, coordinating meetings, and overseeing recruitment and payroll processes. Ideal candidates will have at least 5 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and SharePoint.

Benefits

Competitive compensation

Ongoing learning and professional growth

Collaborative work environment

Qualifications

• Graduate of a college program or equivalent.
• Minimum of 5 years senior administrative experience preferably in a healthcare setting.
• Knowledge of the Equity Diversity & Inclusion lens and Client and Family Integrated Care.
• Strong organizational skills.
• High level of attention to detail.

Responsibilities

• Provide comprehensive administrative support to senior directors.
• Manage complex calendars and meeting schedules.
• Coordinate meetings and events including agenda preparation.
• Administers payroll and generate payroll-related reports.
• Support recruitment processes and manage communications.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Education

College program or equivalent

Tools

SharePoint

Teams

Zoom

Job description

A leading pediatric rehabilitation hospital in Toronto is seeking an Executive Assistant to provide high-level support to senior leadership. This role involves managing complex schedules, coordinating meetings, and overseeing recruitment and payroll processes. Ideal candidates will have at least 5 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and SharePoint.