Junior Receptionist jobs in United Arab Emirates

Position Overview

The Executive Assistant (EA) to the CEO provides high-level administrative and organisational support to ensure the smooth and efficient management of the CEO’s office and Hospitality Team. Acting as a trusted gatekeeper, liaison, and strategic support partner, the EA manages schedules, communications, and priorities with the utmost professionalism, discretion, and efficiency.

Key Responsibilities

Administrative Support

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and both domestic and international travel arrangements.
• Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
• Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
• Handle confidential documents and sensitive information with discretion.

Communication & Liaison

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and manage incoming calls, emails, and correspondence.
• Draft, review, and edit official communications and documents as required.

Project Coordination

• Assist with planning and execution of key corporate initiatives and strategic projects.
• Track deliverables, follow up on decisions, and ensure timely completion of tasks.
• Conduct research and compile data for the CEO’s use.

Office Management

• Oversee the day-to-day operations related to the CEO’s office.
• Liaise with HR, Legal, Finance, and external consultants to support business priorities.

Event & Travel Management

• Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
• Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.

Qualifications & Requirements

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
• Exceptional written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite and modern productivity tools.
• Strong organisational, multitasking, and time-management skills.
• High degree of discretion and confidentiality in handling sensitive matters.
• Professional demeanour with the ability to thrive in a fast-paced environment and work independently