Admin Executive jobs in Canada

Ho & Wee LLP, a boutique law firm, is looking for a dependable and well-organised Administrative Executive to provide essential support in daily office administration, HR coordination, and provide secretarial duties to our lawyers. This is a support role that works closely with lawyers and the management team to ensure smooth office operations.

Office Administration & Secretarial Support

• Provide general administrative support, including answering phone calls, managing mail and couriers, ordering office supplies, and maintaining office tidiness.
• Assist with scheduling meetings, managing calendars, and coordinating appointments.
• Support lawyers with basic secretarial tasks, including formatting legal documents, printing, scanning, and filing.
• Manage and source for third-party vendors
• Liaise with external vendors (e.g., IT, courier, insurance agents).

HR & Recruitment Support

• Assist with posting job advertisements and coordinating interviews.
• Support work pass applications, renewals, and cancellations.
• Maintain and update employee records in a confidential manner.
• Provide administrative assistance for onboarding and offboarding processes.

Marketing & Website Support

• Assist with updating the firm’s website and digital platforms.
• Coordinate with vendors or service providers for marketing or design matters.
• Ensure materials and content are consistent with the firm’s branding.

Requirements

• Diploma or equivalent qualification in Business Administration or related field.
• 2–3 years of relevant experience in administrative or secretarial roles.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook).
• Familiarity with HR processes and MOM regulations preferred.
• Good communication and interpersonal skills.
• A team player with a positive working attitude and attention to detail.
• Proficiency in Mandarin is an advantage due to dealings with Mandarin-speaking clients.

To Apply
Please email your resume to jobs@hoandwee.com, indicating your expected salary and availability.

We regret that only shortlisted candidates will be notified.