Admin Executive

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading media company in Singapore is seeking an Administrative Support role to assist the Legal department's operations and manage day-to-day activities. This role includes managing calendars, filing documents, and performing general administrative tasks. Ideal candidates should have at least 2 years of experience in administrative roles and possess strong organizational and communication skills. Training will be provided, making it an excellent opportunity for career growth.

Qualifications

• Minimum 2 years of working experience in Admin, Admin Support, Secretarial, or Legal Services required.
• Secretarial experience in a law firm is a plus.
• Training on the job will be provided.

Responsibilities

• Manage calendars and schedule meetings for the Legal and Risk teams.
• Organize, file, and retrieve physical and digital documents.
• Handle general administrative duties including expense claims and invoice processing.
• Cover duties for team members during their absence.

Skills

Organising skills

Attention to detail

Communication

Time management

Computer skills

Resourcefulness

Education

O levels, A levels, or diploma

Tools

Microsoft Excel

Job description

COMPANY DESCRIPTION

Mediacorp is Singapore's largest content creator and national media network, operating a suite of TV channels, radio stations, and multiple digital platforms. Its mission is to engage, entertain, and enrich audiences by harnessing the power of creativity.

We are committed to creating an inclusive and diverse workplace where talent thrives. Our hiring decisions are made based on merit and fit-to-role. If you have a disability or special need which requires accommodation to participate in the recruitment process, please inform us when you submit your online application. We will be happy to support as necessary.

Thank you for your interest and application to this role. Please note that only short-listed candidates will be contacted.

RESPONSIBILITIES

Purpose of the role

The role will include supporting both administration and management of the Legal department as well as assisting with the day-to-day operations of the Central Repository.

Scope of the role

Administration matters - Duties include supporting the Legal Counsels with general filings, managing meeting schedules, assisting in meeting set up, preparing budgets, and general administrative matters for the Legal and Risk & Compliance office. See further description below.

Central Repository matters - Reporting to VP, Legal. To perform day-to-day duties for the operations of the Central Repository. See further description below.

Key Responsibilities

1. Departmental and Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the Legal and Risk teams.
2. Document Management and Support: Organize, file and retrieve both physical and digital documents and records.
3. Administrative support: Handle general administrative duties, including expense claims, invoice processing and expense reports. Cover duties for team members during absence.
4. Other duties: Other administrative duties and responsibilities as assigned.

Foundational Competencies

• Building Trust
• Communication
• Continuous Learning
• Customer Focus
• Driving Results

Functional Competencies

• Good organising skills, thorough, have attention to detail.
• Able to communicate effectively.
• Strong time management skills.
• Good computer skills. Know how to scan, store, search and retrieve documents.
• Knowledge of excel is a plus.
• Responsible, supportive and hardworking team player.
• Resourceful and enthusiastic about administrative work.
• Professional, particularly when handling sensitive / confidential information.

Experience

• Minimum 2 years of working experience preferably in Admin / Admin Support / Secretarial / Legal Services. Training on the job will be provided.
• Secretarial experience in a law firm and/or experience in library and archival work such as in document management is a plus.

QUALIFICATIONS

O levels, A levels, other diploma will be considered.

Please note that your application will be sent to and reviewed by the direct employer - Mediacorp Pte. Ltd.