Executive Assistant jobs in Singapore

Chairman’s Assistant / Strategic Executive Assistant

• Serve as the primary strategic partner to the Chairman, optimizing schedule management while overseeing all administrative and logistical functions with precision.

• Act as the key representative and gatekeeper for the Chairman’s office, managing relationships with board members, investors, senior executives, and external stakeholders.

• Prepare, review, and refine executive-level communications, presentations, and briefing materials for high‑stakes meetings and decision‑making.

• Orchestrate board meetings, executive offsites, and corporate functions, ensuring seamless planning, execution, and follow‑through.

• Operate with a high degree of foresight, anticipating needs, mitigating risks, and proactively resolving issues to maintain smooth operations.

• Provide holistic support across both professional and personal domains, enabling the Chairman to remain focused on strategic priorities.

• Own and drive talent sourcing initiatives, including identifying hiring needs, sourcing candidates directly, conducting initial interviews, and coordinating recruitment processes across multiple roles and functions.

• Onboard and manage external recruiters and recruitment partners, setting clear briefs, timelines, and expectations to ensure quality hiring outcomes.

• Support end‑to‑end candidate onboarding, ensuring smooth integration and alignment with organizational standards and culture.

• Independently manage special projects and confidential assignments with absolute discretion, integrity, and sound judgment.

• Exposure to CRM and/or ERP systems is required, with the ability to track information, manage workflows, and support operational reporting where needed.

• Comfortable wearing multiple hats in a dynamic environment, supporting administrative, operational, and project‑related responsibilities as required.

• Highly resourceful, adaptable, and capable of managing both strategic coordination and hands‑on execution.