Executive Assistant jobs in Singapore

Executive Assistant (EA) to CEO

We are looking for a highly organised, proactive Executive Assistant to support the CEO in managing day-to-day operations, communications, scheduling, and administrative coordination across the business.

This role goes beyond traditional secretarial work. You will act as a trusted right-hand support, helping the CEO stay focused on strategic, revenue-generating, and partnership activities while ensuring operational matters are handled efficiently.

• Manage the CEO’s calendar, appointments, meetings, and reminders
• Coordinate meetings with clinics, suppliers, partners, landlords, and internal teams
• Prepare meeting agendas, notes, and follow-ups
• Handle confidential documents and sensitive information professionally

• Track action items from meetings and ensure timely follow-up
• Liaise with internal staff, freelancers, suppliers, and service providers
• Assist with basic document preparation (quotations, simple proposals, letters, forms)
• Coordinate approvals, signatures, and submissions

• Assist with coordination of retail store matters (staff schedules, vendors, utilities, ad-hoc issues)
• Support inventory, logistics, or supplier communications when needed
• Help organise product launches, promotions, or events (online & offline)

• Assist with simple content coordination for Shopee, Lazada, website, or Google Business
• Coordinate with designers, marketers, or livestream teams
• Track deadlines and deliverables (not required to create content)

• Manage work-related travel arrangements, scheduling, and documentation
• Act as a gatekeeper to prioritise CEO’s time and communications

• Diploma or Degree in Business Administration, Management, or related fields
• At least 1–3 years of experience as an Executive Assistant, Personal Assistant, or Operations/Admin role
• Strong organisational and multitasking skills
• Excellent written and verbal communication skills
• Comfortable using Google Workspace (Docs, Sheets, Calendar), WhatsApp, email
• High level of discretion, reliability, and professionalism

• Experience supporting a founder, SME, or fast-growing business
• Exposure to retail, healthcare, or e-commerce environments
• Basic understanding of invoices, quotations, or simple accounting workflows

• Proactive – you anticipate issues and act before being asked
• Detail-oriented – you catch mistakes and ensure things are done properly
• Resourceful – you can figure things out and solve problems independently
• Calm under pressure – able to handle multiple tasks without panic
• Trustworthy – handles confidential information with care

• Fast-moving SME environment
• Direct interaction with the CEO
• Exposure to business strategy, operations, and growth initiatives
• Opportunity to grow into a Senior EA / Operations Coordinator role over time

• Location: Singapore
• Employment Type: Full-time, Contract
• Working Hours: Office hours with flexibility based on business needs

• Be part of a growing, mission-driven healthcare brand
• Work closely with the founder and gain real business exposure
• Meaningful work that directly supports business growth and customer impact