Admin Executive

KOK TONG MOTORS PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading automotive company in Singapore is seeking an experienced administrative professional to support sales operations. Responsibilities include drafting sales quotations, preparing contracts, and managing customer inquiries. The ideal candidate holds a diploma in Business Administration and has at least 3 years of relevant experience in the automotive industry. Strong communication skills and proficiency in Microsoft Office are essential. This position offers immediate start options and is a great opportunity for those looking to thrive in a dynamic environment.

Qualifications

• Minimum 3 years of relevant experience in Admin, preferably in the automotive industry.
• Knowledge of LTA COE bidding and submission processes is a strong advantage.
• Able to start work immediately is a plus.

Responsibilities

• Draft quotations for sales of heavy equipment.
• Prepare standard sales and service contracts.
• Submit COE bidding applications through the ONE.MOTORING (LTA) portal.
• Ensure timely submission of permits and compliance documents.
• Provide administrative support to the Sales team.

Skills

Strong communication skills

Ability to multitask

Work independently

Proficient in Microsoft Office

Education

Diploma in Business Administration or equivalent

Tools

HRMS or ERP systems

Job description

Job Description:

• Draft quotations for sales of heavy equipment
• Prepare standard sales and service contracts
• Submit COE bidding applications through ONE.MOTORING (LTA) portal
• Ensure timely submission of permits, renewals, and compliance documents (e.g., vehicle approval, importation licenses, etc.)
• Ensures accurate and complete documentation for vehicle registration
• Provide administrative support to Sales team and assist in daily coordination with Ops team and Warehouse
• Handle incoming customer inquiries and requests via phone, email, and whatsapp
• Follow up the outstanding payment with customers
• Manage office supplies, facilities, and equipment
• Perform other ad-hoc duties assigned by the supervisor

Requirements:

• Min. Diploma in Business Administration or equivalent
• Min. 3 years of relevant experience in Admin, preferably in automotive industry
• Knowledge of LTA COE bidding and submission processes is a strong advantage
• Strong communication skills, ability to multitask and work independently in a start-up environment
• Proficient in Microsoft Office; knowledge of HRMS or ERP systems is a plus
• Able to start work immediately is a plus