Administration jobs in Singapore

Reporting to the HR & Office Manager, the HR & Admin Executive plays a vibrant and impactful role in shaping an engaging employee experience and a well‑run workplace. You will be deeply involved in every aspect of HR — from recruitment and onboarding to payroll support, benefits administration, HR operations, employee engagement, and office experience. This role is ideal for someone who enjoys working closely with people, thrives in a fast‑moving environment, and takes pride in building a workplace where employees feel supported, connected, and empowered to do their best work.

Primary responsibilities include, but are not limited to:

• Maintain and update employee handbooks, HR policies, SOPs, and ensure clear communication across the organisation.
• Ensure compliance with Singapore’s statutory requirements (MOM, CPF, IRAS).
• Maintain accurate HR databases, employee records, and documentation.
• Prepare and generate HR reports including headcount, turnover, training hours, and leave utilisation.
• Support audits and HR compliance checks.

• Coordinate the end‑to‑end recruitment process: job postings, CV screening, interview scheduling, and candidate communication.
• Prepare employment contracts, offer letters, and onboarding documentation.
• Support new hire onboarding, orientation sessions, and induction logistics.
• Assist in maintaining recruitment platforms and employer branding initiatives.

• Prepare and verify monthly payroll inputs.
• Support benefits administration such as insurance, medical claims, and statutory leave tracking.
• Assist with statutory submissions and monitoring including CPF, IR8A, NS claims, and government grants.
• Work closely with payroll vendors or finance teams to ensure accuracy and timeliness.

• Coordinate performance appraisal cycles, scheduling, and documentation consolidation.
• Support tracking and maintenance of performance records.
• Assist in organising employee training and development programmes linked to performance outcomes.
• Maintain training records and prepare training activity reports.

• Provide day‑to‑day HR support for employee queries related to leave, benefits, and HR policies.
• Manage leave and attendance records and handle related administrative tasks.
• Support offboarding processes including exit interviews, clearance, asset return, and final settlement coordination.
• Assist in planning employee engagement initiatives, company events, and welfare activities.

• Oversee office supplies, pantry inventory, equipment maintenance, and general office upkeep.
• Liaise with vendors for facility management, IT support, office equipment servicing, and related services.
• Manage office contracts, renewals, vendor performance, and billing.
• Coordinate travel arrangements, including:
  • Booking flights, hotels, and transportation for travel,
  • Preparing itineraries and obtaining travel approvals,
  • Supporting visa applications and travel insurance,
  • Maintaining travel logs for budgeting and audit purposes.
• Support front desk duties, visitor management, courier arrangements, and meeting room logistics.

• Draft HR announcements, memos, and internal communication materials.
• Provide administrative support for HR meetings, townhalls, and management sessions.
• Assist in HR projects, process improvement initiatives, and system updates.

• Perform additional HR, administrative, and project‑related duties as required.

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.
• Hands‑on experience in HR operations such as learning & development coordination, payroll and benefits administration, employee engagement, or recruitment is an advantage.
• Experience in a fast‑paced, dynamic environment is preferred but not essential.

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Able to manage HR documentation, data entry, and reporting with accuracy and attention to detail.
• Familiarity with HRIS or payroll systems is beneficial.
• Strong organisational abilities with the capacity to manage multiple tasks, deadlines, and priorities.
• Good time‑management skills and the ability to work efficiently both independently and collaboratively.
• Strong verbal and written communication skills, with the ability to engage employees professionally and empathetically.
• Comfortable interacting with stakeholders at all levels and providing responsive day‑to‑day HR support.
• Willingness to learn, take initiative, and adapt to evolving HR needs.
• A positive, proactive mindset with a genuine interest in contributing to a supportive and people‑focused workplace.

• An opportunity to develop deeper HR expertise through hands‑on involvement in employee lifecycle support, HR operations, and people‑focused initiatives.
• Inclusive, supportive, and collaborative workplace culture where every team member is valued.
• Comprehensive employee benefits, including medical insurance, wellness initiatives, and annual leave.
• A five‑day work week.
• Flexible work arrangements.
• Performance‑based bonus and career development opportunities.

Please apply via MyCareersFuture or send your CV to hr.singapore@cambiasorisso.com.

Cambiaso Risso is an Equal Opportunity Employer committed to diversity and inclusion.