Administration jobs in Singapore

Department: Human Resource & Administration

Reports To: Finance Manager

Job Summary

The Human Resource (HR) & Administration Assistant Manager is responsible for overseeing the day-to-day HR and administrative operations of the company. This role supervises the HR and Admin team, ensures compliance with statutory requirements and company policies, and supports management in all areas of manpower, office administration, and employee relations. The incumbent plays a key role in maintaining efficient HR processes, effective administrative support, and a positive work environment across the organization.

Candidates with more years of relevant experience may be considered for the position of Assistant Manager (HR & Administration).

Key Responsibilities

• HR Operations & Administration
• Supervise and ensure smooth daily HR and administrative functions, including personnel records, attendance, and leave management.
• Review and update HR and Admin policies, procedures, and documentation to ensure compliance with statutory and organizational requirements.
• Maintain accuracy and confidentiality of employee data and company records.
• Oversee office administration matters such as maintenance, supplies and office equipment.
• Recruitment & Manpower Planning
• Manage the end-to-end recruitment process including job postings, screening, interviews, and onboarding.
• Coordinate manpower planning with department heads to ensure timely fulfilment of staffing needs.
• Handle employment contracts, renewals, transfers, and re-employment matters.
• Employee Relations & Engagement
• Provide HR advice and support to supervisors and employees on policies, performance, and employment matters.
• Manage staff grievances, counselling, and disciplinary matters in accordance with company policies and employment laws.
• Plan and implement employee engagement, welfare, and communication activities to enhance workplace morale and cohesion.
• Staff Development
• Identify staff training needs and coordinate learning and development programmes.
• Maintain training records and monitor compliance with mandatory courses.
• Compensation & Benefits Administration
• Review and verify payroll inputs, including overtime, allowances, and deductions.
• Administer employee benefits, medical claims, insurance, and statutory contributions (CPF, SDL, SHG).
• Assist in salary review, bonus exercises, and HR budget preparation.
• Administration Management
• Supervise administrative staff and ensure efficient delivery of general office and facility management services.
• Oversee procurement of office supplies, vendor management, and renewal of service agreements.
• Support coordination of company events, meetings, and logistics arrangements.
• Ensure compliance with company policies related to administrative and operational matters.
• HR Reporting & Projects
• Prepare regular HR and Admin reports (e.g. headcount, turnover, training, and administrative expenditures).
• Participate in HR and Admin improvement projects, such as HR system upgrades, process automation and policy reviews.
• Support internal and external audits related to HR and administration functions.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3–5 years of relevant experience in HR and Administration, including supervisory experience.
• Good understanding of Singapore employment laws and HR best practices.
• Strong interpersonal, communication, and problem-solving skills.
• Proficient in Microsoft Office and HRIS systems.
• Organized, meticulous, and able to manage multiple priorities effectively.

Core Competencies

• Leadership and team supervision
• Communication and interpersonal skills
• Organizational and coordination ability
• Analytical and problem-solving skills
• Integrity and professionalism

Salary: $4.5K to 5.4K + 18 days AL + min 2 mths bonus

Profile: Immediate / shorter notice preferred; Someone who is willing to accept that current HRIS is via Excel (Upgrading to new software soon) so the work is quite manual, recruitment work is on replacement basis, mainly Operations HR work etc.