Admin Executive

IN.CORP INTERNATIONAL BUSINESS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial services company in Singapore is seeking an experienced administrative executive to manage financial records, support sales operations, and assist with HR tasks. The role demands strong organizational skills and proficiency in Microsoft Office. Candidates should have prior experience in related fields, with bilingual proficiency in English and Mandarin being an advantage. The position offers a dynamic work environment with diverse responsibilities including payroll management and administrative support.

Qualifications

• Prior experience in accounting, finance, or administrative roles.
• Familiarity with CRM systems and order processing is an advantage.
• Strong organizational skills and attention to detail.

Responsibilities

• Handle cashier duties, including monthly reconciliation and bookkeeping.
• Assist sales personnel with order processing and CRM updates.
• Process monthly payroll, including CPF contributions.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Bilingual proficiency in English and Mandarin

Tools

CRM systems

Job description

Job Description: We are seeking a detail-oriented and responsible administrative executive to handle financial, administrative, and HR-related tasks. The ideal candidate should be able to manage daily financial records, support sales operations, and assist with office administration.

Key Responsibilities:

Finance & Accounting

• Handle cashier duties, including monthly reconciliation and bookkeeping.
• Coordinate with headquarters on financial reporting and ensure the timely submission of monthly financial records.

Sales & CRM Support

• Assist sales personnel with order processing in the system and CRM system updates.
• Maintain accurate sales records and follow up on CRM-related tasks.

Administrative Support

• Submit notarization and legalization documents to embassies and law firms as required.
• Assist in booking and coordinating meeting rooms for both regular use and large-scale events.
• Help with event setup, including meeting room arrangements.
• Prepare PowerPoint presentations and support general clerical duties.

Human Resources (HR)

• Process monthly payroll, including CPF contributions.
• Handle recruitment processes and ensure compliance with employment regulations.
• Oversee HR-related compliance and employee administration.

Requirements:

• Prior experience in accounting, finance, or administrative roles is preferred.
• Familiarity with CRM systems and order processing is an advantage.
• Strong organizational skills and attention to detail.
• Ability to coordinate with multiple stakeholders, including headquarters and external agencies.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Bilingual proficiency in English and Mandarin is an advantage due to the nature of clients and documents.