Administrative Assistant jobs in Singapore

Job Title: Accounts, HR & Administrative Assistant

We are a small SME seeking an Accounts, HR & Administrative Assistant whose primary responsibility is accounts support, with additional junior HR and office administrative duties. As a small team, the role is varied but well‑paced, allowing the successful candidate to support different functions while maintaining a reasonable and well‑balanced workload.

• Perform general accounting administrative work, reporting to the Company Accountant.
• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Issue Statements of Account (SOA) and follow up on outstanding payments.
• Handle and process staff expense claims.
• Generate tax invoices from GRN and prepare monthly currency reports.
• Maintain and monitor fixed assets records.
• Assist with quarterly GST reporting and filing.
• Support daily accounting work using the company’s cloud‑based accounting/ERP system.

• Support recruitment activities, including interview coordination.
• Assist with employee onboarding and offboarding processes.
• Maintain employee records and HR documentation (digital and physical).
• Track employee leave and provide basic payroll inputs.
• Assist with work permit applications and renewals with MOM.
• Help with registration of external training courses for staff.
• Update employee training records and follow up with course external vendor rating and trainee feedback forms.
• Handle basic employee queries professionally and confidentially.

• Complete and submit vendor registration, pre‑qualification, and onboarding forms.
• Maintain and update company profiles on customer and procurement portals.
• Coordinate with internal teams to collect required documents.
• Track submission status, approvals, renewals, and clarifications.
• Maintain organised records of submitted forms, supporting documents, and approval confirmations.
• Manage document version control and prepare standard templates.
• Provide general office administrative support as needed.
• Generate, maintain and track customer satisfaction form and feedback for ISO qualification.
• Procurement and inventory support for office and projects.

Small SME team with manageable workload.

Exposure to accounts, HR, and admin, providing good learning opportunities.

Structured processes with flexibility typical of a small organisation.

Role involves a mix of routine tasks and light coordination, not constant fire‑fighting.

• Minimum 2–3 years of experience in an Accounts Assistant or accounting‑related role.
• Prior exposure to HR or administrative support is an advantage.

• Familiar with cloud‑based accounting or ERP systems.
• Proficient in Microsoft Excel.
• Able to multitask and work independently with minimal supervision.
• Detail‑oriented, organised, and reliable.
• Willing to support multiple functions in a small team environment.

• Version Control
• Accounts Payable
• Microsoft Excel
• Currency
• Administrative Work
• TaxInventory
• ERP
• ISO
• Procurement
• Accounts Receivable
• Accounting
• Employee Training
• Administrative Support