Administrative Assistant jobs in Singapore

Job Responsibilities

• Able to record and process all transactions in the accounting system using double entries and how to use the accounting system.
• Perform balance sheet reconciliation and understand the importance of "clean" balance sheet.
• Perform month end closing activities in a timely and accurate manner to ensure no financial misstatement with minimum supervision.
• Understand the payment process and what are the key internal controls to be in place and to identify any gaps.
• Understand how to use the online banking system.
• Prepare cash forecast to better manage our cash in bank (eg how much to transfer to the different bank accounts or to place in fixed deposits).
• Assist in filing of clients documents, Centre's documents and ensure that all the forms are up-to-date, that there are sufficient copies of client's registration forms for new clients, etc.
• Monitor the supply and condition of equipment and activity props and supplies and assist to procure the items when need be.
• Assist to contact new referrals, help to arrange for assessment and other coordination as well.
• Any other duties as assigned.

Requirements

• Application of accounting standards.
• Cash Management - accounts payables and receivables.
• Responsible for the completion and maintenance of proper documentation and records, such as the clients' activity participation log.
• Responsible and oversee functions such as procurement, maintenance of centre facilities.
• Knowledge of MS Excel and MS Word.