Admin Executive

Mediacorp Pte Ltd; Singapore; On-site; SGD 38,000 - 50,000; Full time

Job summary

A leading media company in Singapore is seeking an Administrative support specialist to assist their Legal department. This role involves managing schedules, documents, and various administrative duties effectively to help streamline operations. The ideal candidate should have a minimum of 2 years of experience in administration or legal services, possess strong organizational skills, and demonstrate an attention to detail. A positive attitude and a willingness to learn are essential for success in this position.

Qualifications

• Minimum 2 years of experience in Admin, Support, Secretarial, or Legal Services.
• Training on the job will be provided.
• Experience in law firm secretarial work or document management is a plus.

Responsibilities

• Manage calendars and schedule meetings for Legal and Risk teams.
• Organize, file, and retrieve documents and records.
• Handle expense claims, invoice processing, and general admin duties.
• Assume additional responsibilities as assigned.

Skills

Organizing skills

Effective communication

Time management

Attention to detail

Proficiency in Excel

Education

O levels or A levels

Other diplomas

Job description

Purpose of the role

The role will include supporting both administration and management of the Legal department as well as assisting with the day-to-day operations of the Central Repository.

Scope of the role

Administration matters

Duties include supporting the Legal Counsels with general filings, managing meeting schedules, assisting in meeting set up, preparing budgets, and general administrative matters for the Legal and Risk & Compliance office. See further description below.

Central Repository matters

Reporting to VP, Legal. To perform day-to-day duties for the operations of the Central Repository. See further description below.

Key Responsibilities

1. Departmental and Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the Legal and Risk teams.
2. Document Management and Support: Organize, file and retrieve both physical and digital documents and records.
3. Administrative support: Handle general administrative duties, including expense claims, invoice processing and expense reports. Cover duties for team members during absence.
4. Other duties: Other administrative duties and responsibilities as assigned.

Foundational Competencies

• Building Trust
• Communication
• Continuous Learning
• Customer Focus
• Driving Results

Functional Competencies

• Good organising skills, thorough, have attention to detail.
• Able to communicate effectively.
• Strong time management skills.
• Good computer skills. Know how to scan, store, search and retrieve documents.
• Knowledge of excel is a plus.
• Responsible, supportive and hardworking team player.
• Resourceful and enthusiastic about administrative work.
• Professional, particularly when handling sensitive / confidential information.

Experience

• Minimum 2 years of working experience preferably in Admin / Admin Support / Secretarial / Legal Services. Training on the job will be provided.
• Secretarial experience in a law firm and/or experience in library and archival work such as in document management is a plus.

Qualification

O levels, A levels, other diploma will be considered