Office Assistant jobs in United States

Exciting opportunity to join an international company as an Office Administrator! This varied role combines finance, administration, and switchboard duties — perfect for a motivated multitasker with a flair for organization and communication.

• Grade 12
• Office Administration Qualification (an advantage)
• Computer Literacy (MS Office)
• Experience in administration tasks

• Manage the switchboard allocating all incoming calls
• Submit shipping documents to the freight forwarders
• Manage Debtors accounts (request remittances from Customers, download invoices monthly, reconciliations and sent statements to customers with follow ups.
• Manage Creditors (submit purchase invoices to European Headquarters when required)
• Captured of Invoices on MRP system (Izaro) and send to European Headquarters
• Update pricing on MRP system (Izaro) for customers on a quarterly basis
• Suppliers and Customers new accounts creation
• Purchasing PPE for all employees
• Purchase stationery for production and office staff
• Purchase staff consumables
• Manages internal factory staff orders and consumables
• Submit all factory staff approved hours timesheets to Finance for payment weekly
• Assist in obtaining quotations when required
• Update price increases from the Suppliers on the MRP System
• Create Purchase Orders om MRP System (Izaro)
• Creating New Item References on MRP system (Izaro) for New Projects and update Master Data

• Willing
• Positive attitude
• Highly organized
• Strong attention to detail
• Good communication in English and interpersonal skills
• Ability to work independently without supervision
• Must be able to meet deadlines