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HR Officer / Administrator
Job summary
A Human Resources consultancy in Cape Town is seeking an HR Officer/Administrator to provide comprehensive HR administrative support. This role involves managing HR documentation, supporting recruitment and onboarding, and ensuring effective HR communication. Candidates should have a relevant tertiary qualification and experience in HR administration. Strong organizational and communication skills are essential. This position plays a key role in fostering a positive employee experience and maintaining HR data integrity.
Qualifications
- Experience in HR administration or support role.
- Experience in preparing contracts and HR documents preferred.
- Familiarity with HR processes, onboarding, and recruitment coordination.
Responsibilities
- Manage general HR administrative functions and employee records.
- Support recruitment and onboarding processes.
- Prepare HR reports and maintain accurate data.
- Communicate HR updates effectively across teams.
- Plan company functions and employee events.
Skills
Education
Tools
The HR Officer / Administrator is responsible for providing comprehensive human resources administrative support across the employee lifecycle.
This role ensures accurate HR documentation, effective onboarding, efficient HR processes, and timely communication with relevant stakeholders.
The HR Officer / Administrator also supports recruitment, employee welfare, and HR reporting activities while maintaining data integrity across HR systems.
Duties and Responsibilities:- HR Administration
- Manage general HR administrative functions and maintain accurate employee records.
- Prepare new employee contracts, appointment letters, and contractor agreements.
- Draft salary increase letters, contract extensions, and related documentation for employees and consultants.
- Maintain and update the company’s contract summary database.
- Capture, update, and maintain staff personal details on HR systems (including Sage People).
- Recruitment & Onboarding
- Support the recruitment process through coordination with the recruitment department.
- Ensure employee engagement and communication practices are aligned with POPIA requirements, including the secure handling of personal information and responsible data sharing during the onboarding process.
- Coordinate the onboarding process by notifying all relevant departments of new starters and ensuring tasks are completed.
- Prepare and send welcome communications for new employees joining the company.
- HR Reporting & Data Management
- Prepare monthly remuneration summary notes for the Remuneration Committee.
- Update PBT’s GP system on a weekly basis with accurate employee information.
- Update staff contact lists monthly and distribute them to relevant departments.
- Maintain up-to-date records on staff retirement annuities and medical aid information.
- Meetings & Communication
- Take minutes during HR meetings and ensure accurate documentation and distribution.
- Communicate HR updates and ensure information flows effectively between teams and departments.
- Employee Engagement & Events
- Plan and organise company functions, including venues, catering, invitations, and logistics.
- Arrange farewell events for employees on resignation or retirement.
- Relevant tertiary qualification in Human Resources, Business Administration, or related field (advantageous).
- Experience in HR administration or an HR support role.
- Experience preparing contracts and HR documents is preferred.
- Familiarity with HR processes, onboarding, and recruitment coordination.
- Proficiency in Microsoft Office Suite.
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Proficiency in HR systems, particularly Sage People (advantageous).
- Ability to work independently and manage multiple priorities.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.