Office Administrator

Chainlink Recruitment; Heidelberg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is looking for an experienced Office Administrator in Heidelberg. The successful candidate will handle HR support and financial administration to ensure smooth business operations. Requirements include at least 5 years of experience in office administration, solid knowledge of HR processes, and proficiency in MS Office. This is a permanent position offering a salary of R25,000 – R30,000 per month, including benefits.

Benefits

Medical Aid

Pension Fund

Qualifications

• Minimum 5 years’ experience in office administration with HR and financial/accounting exposure.
• Strong knowledge of South African labour legislation.
• Ability to work independently and under pressure.

Responsibilities

• Oversee day-to-day office administration and ensure efficient operations.
• Provide HR support including recruitment coordination and onboarding.
• Assist with payroll preparation and employee benefits administration.
• Manage financial records and basic accounting tasks.

Skills

Organizational skills

Communication skills

HR processes knowledge

Financial administration

Proficiency in MS Office

Analytical skills

Problem-solving ability

Education

Matric/Grade 12

Relevant tertiary qualification in HR or Finance

Tools

MS Office

Job description

Location: Heidelberg

Contract Type: Permanent

Salary: R25,000 – R30,000 per month including Medical Aid & Pension Fund

Interview Timeline: Interviews will most likely be held in January

Role Overview

We are seeking an experienced Office Administrator with strong HR and financial/accounting expertise.

The successful candidate will oversee office operations, provide HR support, and manage financial administration to ensure smooth business processes.

This role requires excellent organizational skills, attention to detail, and the ability to work independently while supporting management and staff.

Key Responsibilities

• Oversee day-to-day office administration and ensure efficient operations
• Provide HR support including recruitment coordination, onboarding, and employee record management
• Assist with payroll preparation and employee benefits administration
• Manage financial records, reconciliations, and basic accounting tasks
• Prepare and maintain budgets, invoices, and expense reports
• Liaise with external service providers (medical aid, pension fund, auditors, etc.)
• Ensure compliance with company policies and statutory requirements
• Support management with reporting and administrative tasks
• Maintain accurate filing systems and documentation
• Provide general support to staff and management as required

Minimum Requirements

• Matric/Grade 12
• Relevant tertiary qualification in HR, Finance, or Office Administration (advantageous)
• Minimum 5 years’ experience in office administration with HR and financial/accounting exposure
• Strong knowledge of HR processes and South African labour legislation
• Solid understanding of financial administration and accounting principles
• Proficient in MS Office (Excel, Word, Outlook)
• Excellent communication and interpersonal skills
• Ability to work independently and under pressure
• Strong organizational and time management skills

Skills and Personal Attributes

• Detail-oriented with strong analytical skills
• Professional and customer-focused
• Adaptable and proactive problem solver
• Strong interpersonal and communication abilities
• Ability to maintain confidentiality and handle sensitive information
• Team player with accountability for deadlines and targets