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Creditor / Debtor Administrator & Operations Assistant
Job summary
A logistics company based in Boksburg is seeking an experienced Creditor/Debtor Administrator & Operations Assistant. The role involves managing creditors and debtors functions, assisting the operations department, and ensuring accurate financial records. Candidates should have a Matric Certificate, bookkeeping knowledge, and at least 3 years' relevant experience. Proficiency in accounting software is essential. Competitive remuneration offered at R 10,000 CTC per month.
Qualifications
- Minimum 3 years’ experience in a Creditors and Debtors role.
- Experience in logistics or transport industry is preferable.
- Ability to prioritize tasks in a fast-paced environment.
Responsibilities
- Manage full Creditors and Debtors function for the company.
- Assist operations with transport scheduling and POD tracking.
- Process invoices and reconcile accounts promptly.
Skills
Education
Tools
A well-established Logistics company is looking for an experienced Creditor / Debtor Administrator & Operations Assistant to join their company, based in Boksburg.
To manage the full Creditors and Debtors function for the company, ensuring accurate financial records, timely payments, and collections. In addition, to assist the Operations Department with administrative duties related to transport scheduling, POD tracking, and subcontractor coordination.
- Process supplier invoices accurately and timeously (approx. 30-40 accounts).
- Reconcile supplier statements monthly and resolve discrepancies.
- Ensure payment terms are adhered to and that payments are processed on time.
- Maintain accurate and up-to-date creditor records.
- Liaise with suppliers and internal departments to resolve queries.
- Issue customer invoices and credit notes promptly.
- Follow up on outstanding invoices and manage collections.
- Maintain customer account records and reconcile accounts.
- Send monthly statements to customers.
- Handle queries from clients regarding billing and account discrepancies.
- Track and verify subcontractor invoices and supporting documentation.
- Ensure correct rates are applied and jobs are invoiced accurately.
- Maintain records for 3 subcontractors including contracts, rates, and compliance documents.
- Assist operations team with admin tasks such as updating trip sheets, logging deliveries, and capturing load details.
- Manage and file PODs and delivery notes.
- Help coordinate driver schedules and ensure documentation is in order.
- Provide general administrative support to the operations department.
- Matric Certificate (essential); Bookkeeping or Financial Qualification (advantageous).
- Minimum 3 years' experience in a Creditors and Debtors role, ideally in the logistics or transport industry.
- Strong understanding of accounting principles and reconciliations.
- Experience supporting operational / admin functions in a logistics environment.
- Proficient in MS Excel, Word, and accounting software (e.g., Sage, Pastel, QuickBooks).
- Ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and organizational skills.
- Excellent communication skills (written and verbal).
Remuneration: R 10,000 CTC pm.
- Monday to Friday : 08:00 – 17:00 (Minimal occasional overtime may be required)
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.