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Senior Client Administrator

talentCRU

• R Undisclosed
• Permanent Junior position
• Johannesburg
• Posted 22 Nov 2023 by talentCRU
• Expires in 33 days
• Job 2546321 - Ref TCN01633

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About the position

Our client is looking for a Senior Client Administrator. This role will expose you to a diverse working environment with endless opportunities to grow as an individual and to work for an organization that promotes equality. This is a permanent role based in Johannesburg.


The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

• 2 - 3 years of experience in an administrative/financial role essential


• Matric / NQF level 4 with Accounting


• Degree/Diploma in Administration or Financial field or similar


• Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills


• Microsoft AX 2012 experiences advantageous


• Experience in retail/distribution / TES advantageous (preferred)


• Possession of a valid driver’s license and own car essential


• Strong numeric reasoning ability


• Excellent verbal and written communication skills


• Problem-solving


• Analytic Ability


• Strong admin skills


• Deadline-driven and willing to work overtime at deadlines


• Time management and ability to work under pressure


• Organized, efficient, and task-driven Ability to multi-task

• Attend interviews when required by the Client


• Ensure all businesses staff files are up to date.


• Ensure that employees at the DC are aware of the policies and procedures related to any HR matters.


• Check Attendance registers for Admin staff.


• REPORTING


• Update Weekly and Monthly Reports


• Update TES, ICS services report for Shoprite and ACMS.


• Compile daily reports for Shoprite related to invoices and statements.


• Ensure all recommended gap requirements are stipulated on the vendor invoices.


• Facilitate the management report (Invoice Control Sheet) to Head Office.


• Ensure that all invoice queries relating to Assignee Clerks are resolved.


• Ensure that all invoices are processed.


• Facilitate any credit notes if there are any.


• Ensure that auditing for the agency files are in order before Shoprite audits.


• Ensure that all agencies adhere to Shoprite’s requirements regarding documentation.


• Attend to all agency’s issues with Shoprite and facilitate meetings.


• Update all outstanding orders for Shoprite.


• Process all MBS Cross Shifts.


• Update MBS Register and payments.


• Reconcile statements together with the invoices processed against the age analysis for payments.


• Ensure Time Sheets are signed off by the relevant parties.


• Ensure that provision is made on all outstanding orders.


• Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off.


• Ensure all overtime hours correspond with all WFM systems.


• Liaise with the agencies should any issues arise relating to the weekly invoices.


• Reconcile payments for Abuse Vericon invoices with Head Office.


• Attend to all requests from Regional Operations Managers.


• Reconcile statements with invoices processed.


• Check and maintain all new vendors.


• Adhere to all Shoprite’s finance requirements from ACMS.


• Attend to all Shoprite queries.


• Ensure all Shoprite’s statements are processed.


• Update Weekly and Monthly Reports.


• Update TES, ICS services report for Shoprite and ACMS.


• Compile daily reports for Shoprite related to invoices and statements.

Desired Skills:

• Reading Comprehension
• Active Listening
• Critical Thinking
• Speaking
• Time Management
• Writing
• Monitoring

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talentCRU

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About the agency

We offer a holistic bouquet of customer-centric solution for all talent acquisition and management processes, helping clients to increase their competitive advantage by aligning strategy with people and culture, and aligned candidates to the best fit positions in a number of markets. We leverage global best practices and technology to acquire and manage top talent – either on an ad hoc basis or as a fully managed human resource services offering....

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