Executive Assistant

Kah Motor Company Sdn Bhd; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive dealership in Penang is seeking an Executive Assistant to provide comprehensive supporting services to the COO. The successful candidate will manage schedules, coordinate meetings, and maintain documentation. Ideal applicants should possess over 5 years of experience supporting executives, particularly in automotive retail, with proficiency in both English and Mandarin. The role demands strong organizational and communication skills, with the expectation of travel as needed and flexibility for after-hours engagements.

Qualifications

• Around or more than 5 years’ experience as an Executive Assistant supporting C-suite executives.
• Experience in automotive retail or dealership operations is an added advantage.
• Proven experience handling confidential and high-level corporate matters.

Responsibilities

• Provide comprehensive administrative and executive support to the COO.
• Manage calendar, meetings, and travel arrangements.
• Compile management reports and maintain proper documentation.

Skills

Executive support

Organizational skills

Communication skills

Proficient in Excel

Fluent in English and Mandarin

Job description

Responsibilities

• Provide comprehensive administrative and executive support to the COO
• Manage calendar, meetings, appointments, and travel arrangements
• Act as the main point of contact between the COO and internal/external stakeholders

Meetings & Coordination

• Prepare agendas, briefing notes, and presentation materials
• Attend meetings when required, record minutes, and track action items
• Follow up with departments to ensure timely completion
• Draft and coordinate official communications and reports

Reporting & Documentation

• Compile management reports and operational updates
• Maintain proper records and documentation
• Assist in the preparation of board papers and business reports

Cross-Department Coordination

• Liaise with department heads for updates and submissions
• Monitor deadlines and KPIs, and update the COO regularly

Operational & Administrative Support

• Track key projects and keep the COO informed of progress
• Support ad‑hoc tasks and special assignments
• Coordinate logistics for meetings and company events
• Highlight priorities and ensure the COO is prepared for key matters

Confidentiality & Professional Conduct

• Handle sensitive matters with discretion and integrity
• Maintain professionalism and confidentiality at all times

Flexibility & Additional Support

• Provide additional support as required, including occasional travel and flexible working hours

Candidate Requirements

• Around or more than 5 years’ experience as an Executive Assistant supporting C‑suite executives (preferably COO/CEO level)
• Experience in automotive retail, dealership operations, or multi‑branch retail operations is an added advantage
• Strong understanding of dealership sales and after‑sales operations is an added advantage
• Proven experience handling confidential and high‑level corporate matters
• Fluent in written & spoken English & Mandarin (essential for dealing with stakeholders), BM is a plus
• Advanced Excel and PowerPoint skills (comfortable handling data‑heavy reports)
• Strong organizational, communication, and follow‑up skills
• Able to work independently, manage tight deadlines, and travel to other states within Malaysia when required
• Comfortable supporting the COO during client entertainment sessions, business dinners, and relationship‑building events
• Have the flexibility to attend after‑hours business engagements when necessary
• Maintain a professional and polished appearance appropriate for executive‑level engagements and corporate events

Application Process

Your application will include the following questions:

• What’s your expected monthly basic salary?
• How many years’ experience do you have as an executive assistant?
• How much notice are you required to give your current employer?

Kah Motor is the leading authorized dealer of all Honda vehicles in Malaysia and has been in the business of selling, servicing & repairing Honda passenger cars for more than 60 years. We provide a full range of after‑sales services from regular car servicing to repairs (both minor & major) including all body & paint work services, as & when our customers require it. Our services also include Honda HIP insurance services to new & existing customers and are available at every branch we are located in (Penang, Perak, Klang Valley, Melaka, Johor & Sabah). We aim to be a one‑stop centre delivering the best services to our customers ranging from Sales to After‑Sales and right up until insurance services, where necessary.