Delivery-Jobs in Malaysia

• Diploma or Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field.
• Minimum 1–3 years of experience in facilities coordination, building management, or a similar role.
• Basic knowledge of facility operations, maintenance processes, and safety regulations.
• Experience coordinating with vendors, contractors, and service providers.
• Strong organizational and time‑management skills with the ability to handle multiple tasks.
• Good communication and interpersonal skills to liaise with internal stakeholders and external parties.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to prepare reports, track maintenance activities, and manage documentation.
• Basic understanding of budgeting, invoicing, and cost control related to facilities.
• Able to work independently with minimal supervision and respond promptly to facility‑related issues.
• Willingness to be on standby or attend to urgent facility matters when required.

The Facility Coordinator is responsible for the delivery of all soft services and performing vendor management.

• Facility and Project Support
  • Assist the Facilities Manager in all aspects of project implementation as needed.
  • Support the Facilities Manager with external contacts as needed.
  • Coordinate all Facilities activities, work direction, and support systems.
  • Provide administrative support to the Facilities team.
  • Assist facilities staff in locating parts, supplies, and materials.
  • Represent the Facilities Department in inter‑departmental meetings.
• Security and Safety Management
  • Support in building security systems and prepare the emergency action plans.
  • Maintain the security of the office and communicate with building management regarding any ad‑hoc security matters.
  • Manage the Security access card‑control database in conjunction with the Security Contractor.
  • Support the client Health and Safety policies and procedures.
  • Maintain the Fire drill list.
• Vendor and Supply Chain Management
  • Communicate with supply chain and vendors (e.g., Astra Zeneca).
  • Responsible for stationary items and maintain the stationary order list and budget.
• Client Communication and Service
  • Act as the first contact on any ticket raised by the client or Command Center.
  • Manage and arrange any meeting room request from the Client.
  • Communicate with the client on event organization and catering layout plan.
  • Send out announcements and communication to all staff regarding memos from the building.
  • Manage and communicate with the Client (Astra Zeneca) to send all the back‑charge process.
  • Participate in the client On‑boarding event, managing and presenting to new staff on Admin policy.
  • Connect to the client in maintaining the telecommunication database and support all inbound calls in peak hours.
• Administration and Documentation
  • Review work schedules and prepare the work report.Independently maintain and update administrative policies and processes.
  • Set up, maintain, and organize the department’s central files, information, filing, and messages.
  • Prepare and maintain RFPs (Request for Proposal), bid information, and other contract documents.
  • Prepare internal bill‑backs and documents for events supported by the Facilities organization.
  • Prepare and maintain housekeeping of all internal forms (visitors, new staff card requisition form, assets handover form, and meeting room setup form).
  • Manage client car parking with the building car park application and data management.
• Financial and Systems Support
  • Support in Purchase Order (PO) relation matters, including POBC and PO creation.
  • Connect to the client Finance team to follow up on Sodexo invoices and payment.
  • Manage the CMMS (Computerized Maintenance Management System), including receiving work requests, assigning work orders, entering system data, and providing overall system administration.
• Supervision
  • Supervise and train facility employees and contractors as needed.

• Annual Leave
• Medical and Hospitalisation Leave
• Annual Bonus
• EPF / SOCSO / PCB
• Medical Insurance