Administration jobs in Malaysia

An Aviation industry is looking for HR & Admin Analyst role at Negeri Sembilan. The HR & Admin Analyst will be the key driver of Learning & Development (L&D) initiatives and HR analytics, while also supporting employee relations, HR operations, and office administration. This role requires a strong analytical mindset, attention to detail, and the ability to manage multiple HR functions efficiently. This position is ideal for professionals who thrive in a structured, data-centric HR environment and are passionate about continuous improvement and organizational development.

• Act as the central coordinator for all L&D activities and training data management.
• Maintain accurate training logs and analyze employee training records.
• Monitor training budgets, HRDC Fund utilization, and generate monthly variance reports.
• Assess training cost efficiency (e.g., cost per head, utilization rates) and propose improvements.
• Develop and manage the Annual Training Plan and Calendar based on TNA and business goals.
• Ensure timely execution of mandatory and regulatory training; flag risks via data insights.
• Track training achievement rates across key domains (Leadership, Risk, WB, GB, CIPM).
• Implement feedback systems to measure training effectiveness and knowledge retention.
• Lead onboarding and induction programs; analyze feedback for continuous improvement.
• Manage training facilities and equipment, monitor usage and efficiency.
• Prepare training reports with actionable insights and maintain data accuracy in SELIA L&D platform.

• Coordinate placement and support for expats, interns, VIEs, and graduates (visa, tax, lodging).
• Oversee outsourced workforce contracts and ensure compliance.
• Analyze feedback and cost trends for interns, expats, and outsourced staff.

• Maintain accurate personnel records for all workforce categories.
• Support HR documentation and digitization initiatives.
• Manage office supplies, vendor coordination, and logistics with cost tracking.
• Generate internal dashboards on admin metrics (expenses, SLAs, space utilization).

• Review and enhance HR policies based on compliance and employee feedback.
• Contribute to HR projects such as process digitization and lifecycle analytics.
• Organize employee engagement activities and analyze post-event feedback.
• Comply with Safety, Health, Environmental, Energy, and Ethics policies.
• Perform other HR-related duties as assigned.

• Bachelor’s Degree in HR, Business, Data Analytics, or related field.
• Minimum 3 years of experience in HR, L&D, or HR operations with exposure to analytics.
• Strong data skills; proficient in Excel and familiar with tools like Power BI.
• Experience with HRDC claims, training cost tracking, and compliance reporting is a plus.
• Familiarity with HRIS/LMS systems (e.g., SAP, Workday, SELIA L&D) preferred.
• Good understanding of Malaysian labor laws and HR lifecycle processes.
• Strong analytical thinking, attention to detail, and communication skills.
• Able to manage multiple tasks independently and maintain confidentiality.
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