Purchasing Assistant

Polyscientific Enterprise; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A respected company in the industrial safety sector is seeking a detail-oriented Purchasing Assistant to support daily purchasing operations. The role includes generating Purchase Orders, coordinating supplier deliveries, and maintaining documentation. Candidates should have a minimum SPM/Diploma, with fresh graduates encouraged to apply. This position offers a supportive working environment with training and opportunities for growth within the procurement sector.

Benefits

Supportive working environment

On-the-job training

Opportunities for growth

Qualifications

• Candidate should have relevant qualifications related to Business Administration or Supply Chain.
• Fresh graduates are encouraged, training will be provided.
• Strong coordination skills with both internal teams and external suppliers.

Responsibilities

• Assist with purchasing admin tasks and documentation.
• Generate Purchase Orders accurately and timely.
• Follow up on delivery schedules with suppliers.

Skills

Attention to detail

Good communication skills

Follow-up skills

Ability to work independently

Education

Minimum SPM/Diploma in Business Administration

Tools

Odoo systems

Job description

We are seeking a detail‑oriented and proactive Purchasing Assistant to support our Head of Department in daily purchasing operations. This role plays a key part in ensuring smooth procurement activities, timely deliveries, and accurate documentation within our HQ.

Key Responsibilities

1. Purchasing & Supplier Coordination

• Assist with purchasing administrative tasks and documentation.

• Generate Purchase Orders (POs) accurately and in a timely manner.

• Follow up with suppliers on delivery schedules and open order status to ensure goods arrive as planned.

• Handle product warranty claims and coordinate with relevant suppliers or service providers.

• Maintain and update supplier quotations and incoming costs in the system to ensure all pricing information is current and accurate.

• Assist in arranging logistics and delivery coordination, including courier services or transportation arrangements where required.

2. Goods Receiving & Documentation Support

• Enter material receipt information into the system and ensure completeness of records.

• Maintain and update calibration and service‑related documents, including calibration certificates, service notes, and related compliance documentation.

Requirements

• Minimum SPM/Diploma in Business Administration, Supply Chain, or related field.

• Fresh graduates are encouraged to apply; training will be provided.

• Strong attention to detail, good follow‑up skills, and ability to work independently.

• Good communication skills and ability to coordinate with internal teams and external suppliers.

• Familiarity with purchasing processes or Odoo systems is an added advantage.

Why Join Us?

• Supportive working environment with on‑the‑job training.

• Opportunities for growth within the procurement and supply chain function.

• Stable and respected company in the industrial safety and scientific solutions sector.