Admin Executive

Connexion Holdings Sdn Bhd; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A food and beverage company in Puchong is seeking an Admin Executive to support daily operations, documentation, and HR administration. The ideal candidate will have 1–2 years of experience in an administrative role, strong organizational skills, and a positive attitude. Responsibilities include managing documentation, assisting the finance team, and supporting event preparations. This role offers flexible working hours and a supportive work environment.

Benefits

Flexible working hours

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Medical Insurance

Training Provided

5 Working Days

Qualifications

• Minimum 1–2 years admin/operations experience, preferably in F&B.
• Ability to work independently with minimal supervision.
• Positive attitude, responsible, and able to maintain confidentiality.

Responsibilities

• Manage daily administrative tasks including filing and data entry.
• Assist in finance coordination and invoice processing.
• Support HR functions for staff onboarding and scheduling.
• Help with stock and operations updates.
• Provide support for event preparations and marketing tasks.

Skills

Organisational skills

Attention to detail

Communication in English

Communication in Bahasa

Basic Excel/Google Sheets

Job description

We are looking for a proactive, organised and reliable Admin Executive to support Tap Tap’s daily operations, documentation, finance coordination, HR admin, inventory updates, and event preparation. This role ensures smooth backend operations and allows the outlet teams to focus on sales and service.

Responsibilities

Administration & Documentation

• Manage daily administrative tasks (filing, scanning, data entry, follow‑ups).
• Prepare, update and maintain documents: IBT forms, inventory logs, stock movement, petty cash records.
• Assist in preparing proposals, quotations, POs, invoices, and event documents.
• Maintain and organise Google Drive/Filing system for all outlets.

Finance Coordination

Work closely with the Finance team for:

• Invoice issuance
• Payment tracking
• Supplier payment reminders
• Debtor follow‑ups

Handle petty cash and staff claims, ensuring supporting documents are complete. Check outlet daily sales reports for accuracy (POS, cash, QR).

HR & Staff Support

• Assist in staff scheduling, leave tracking, OT forms, attendance monitoring.
• Admin support for staff onboarding & off‑boarding (contracts, forms, induction).
• Update staff contact lists, uniform tracking, and basic HR documentation.

Stock & Operations Support

• Assist in updating keg logs, stock in/out records, and monthly inventory sheets.
• Support outlet team on small operational tasks (delivery coordination, item pickup, supplier follow‑ups).
• Liaise with suppliers for deliveries, goods receiving, and document validation.

Event & Marketing Support

• Prepare event folders (IBT, menus, invoices, stock list, DJ SOP).
• Update event calendar and follow up with internal teams.
• Assist in simple marketing coordination (photo collection, poster saving, price updates).

Requirements

• Minimum 1–2 years admin/operations experience (F&B experience is a plus).
• Strong organisational skills and attention to detail.
• Able to work independently with minimal supervision.
• Basic Excel / Google Sheets skills (data entry, formulas, formatting).
• Good communication in English & Bahasa (Mandarin is a bonus).
• Positive attitude, responsible, and able to keep information confidential.
• Prefer someone who can start immediately.

Personality Fit

• Fast learner
• Responsible & reliable
• Can multitask
• Calm under pressure
• Supportive of operational team
• Not “office only” minded — willing to assist operations when required

Benefits

• Flexible working hours
• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Medical Insurance
• Training Provided
• 5 Working Days