HR Admin Analyst (L&D)

JAC Recruitment; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an HR & Admin Analyst in Kuala Lumpur, Malaysia. This role involves leading Learning & Development initiatives and analytics, along with supporting employee relations and office administration. The ideal candidate should have strong analytical skills, a Bachelor’s degree in a relevant field, and a minimum of 3 years of experience in HR or related domains. Proficiency in Excel and familiarity with tools like Power BI are essential for this multi-faceted role.

Qualifications

• Minimum 3 years of experience in HR, L&D, or HR operations with exposure to analytics.
• Experience with HRDC claims and compliance reporting is a plus.
• Good understanding of Malaysian labor laws and HR lifecycle processes.

Responsibilities

• Act as the central coordinator for all L&D activities and training data management.
• Maintain accurate personnel records for all workforce categories.
• Review and enhance HR policies based on compliance and employee feedback.

Skills

Strong analytical thinking

Proficient in Excel

Strong communication skills

Education

Bachelor’s Degree in HR, Business, Data Analytics, or related field

Tools

Power BI

SAP

Workday

SELIA L&D

Job description

An Aviation industry is looking for HR & Admin Analyst role at Negeri Sembilan. The HR & Admin Analyst will be the key driver of Learning & Development (L&D) initiatives and HR analytics, while also supporting employee relations, HR operations, and office administration. This role requires a strong analytical mindset, attention to detail, and the ability to manage multiple HR functions efficiently. This position is ideal for professionals who thrive in a structured, data-centric HR environment and are passionate about continuous improvement and organizational development.

JOB RESPONSIBILITIES

Learning & Development & Analytics (Primary Focus)

• Act as the central coordinator for all L&D activities and training data management.
• Maintain accurate training logs and analyze employee training records.
• Monitor training budgets, HRDC Fund utilization, and generate monthly variance reports.
• Assess training cost efficiency (e.g., cost per head, utilization rates) and propose improvements.
• Develop and manage the Annual Training Plan and Calendar based on TNA and business goals.
• Ensure timely execution of mandatory and regulatory training; flag risks via data insights.
• Track training achievement rates across key domains (Leadership, Risk, WB, GB, CIPM).
• Implement feedback systems to measure training effectiveness and knowledge retention.
• Lead onboarding and induction programs; analyze feedback for continuous improvement.
• Manage training facilities and equipment, monitor usage and efficiency.
• Prepare training reports with actionable insights and maintain data accuracy in SELIA L&D platform.

Employee Relations

• Coordinate placement and support for expats, interns, VIEs, and graduates (visa, tax, lodging).
• Oversee outsourced workforce contracts and ensure compliance.
• Analyze feedback and cost trends for interns, expats, and outsourced staff.

HR & Office Administration

• Maintain accurate personnel records for all workforce categories.
• Support HR documentation and digitization initiatives.
• Manage office supplies, vendor coordination, and logistics with cost tracking.
• Generate internal dashboards on admin metrics (expenses, SLAs, space utilization).

General HR Support & Projects

• Review and enhance HR policies based on compliance and employee feedback.
• Contribute to HR projects such as process digitization and lifecycle analytics.
• Organize employee engagement activities and analyze post-event feedback.
• Comply with Safety, Health, Environmental, Energy, and Ethics policies.
• Perform other HR-related duties as assigned.

JOB REQUIREMENTS

• Bachelor’s Degree in HR, Business, Data Analytics, or related field.
• Minimum 3 years of experience in HR, L&D, or HR operations with exposure to analytics.
• Strong data skills; proficient in Excel and familiar with tools like Power BI.
• Experience with HRDC claims, training cost tracking, and compliance reporting is a plus.
• Familiarity with HRIS/LMS systems (e.g., SAP, Workday, SELIA L&D) preferred.
• Good understanding of Malaysian labor laws and HR lifecycle processes.
• Strong analytical thinking, attention to detail, and communication skills.
• Able to manage multiple tasks independently and maintain confidentiality.
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