Office Assistant jobs in Canada

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

Introduction to role:

Are you an enthusiastic administrative professional eager to contribute to healthcare innovation? At AstraZeneca, we transform groundbreaking science into life-changing medicines . Join our Cancer Biomarker Development team as an Administrative Coordinator and become a vital partner to senior leaders, supporting global ambitions and driving operational excellence in a dynamic, mission-driven environment.

Accountabilities:

As an Administrative Coordinator, you will provide high-level, comprehensive support to our senior leaders and talented team members. Your responsibilities will encompass daily operations, complex coordination, and special project leadership. You will manage executive calendars, organize meetings across time zones, arrange domestic and international travel, and handle expense reporting. Your role will be crucial in facilitating the smooth operation of the team with expert logistical support, monitoring attendance compliance, and leading initiatives that promote sustainability and efficiency. Additionally, you will actively engage in business operations—coordinating information, generating reports, reconciling data, resolving queries, and ensuring alignment with AstraZeneca’s standards. Your expertise will be essential in supporting project management and financial activities while maintaining confidentiality and acting independently. By fostering collaboration across teams and delivering professional, proactive solutions, you’ll help us set the pace in a fast-evolving, science-led environment. You will be pivotal in providing onsite support and building a community of professionals across Oncology R&D as the Mississauga site continues to grow and develop into a key site for the team.

Essential Skills/Experience:

• High School Diploma or GED ( Bachelor’s degree preferred)

• 5–7 years’ experience providing administrative support to senior leaders or executives, preferably within a large, complex, matrixed organization

• Previous experience in the pharmaceutical, biotechnology, or life sciences industry is highly regarded

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with tools like Concur, Coupa, and SharePoint

• Proven strengths in multitasking, prioritization, and project management, with the ability to coordinate multiple complex projects simultaneously

• Keen attention to detail, strong analytical skills, and the ability to resolve complex issues with creativity and discretion

• Excellent verbal and written communication and the ability to confidently engage with stakeholders at all levels, including executives

• Experience in office management, vendor coordination, and process improvement

• Ability to work independently, make sound decisions, and anticipate team and business needs

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 10 years

• Top 100 Employers Award

• Canada’s Most Admired Corporate Culture

• Learn more about working with us in Canada

• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com .

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.