Office Assistant jobs in Canada

Company, Department: Nova Scotia Power, Regulatory Affairs

Location: Halifax, Nova Scotia

Closing Date: October 2, 2025

We are currently seeking an Administrative Assistant IV-Regulatory to join our Legal and Regulatory team in a permanent position. Reporting to the Director of Regulatory Planning & Compliance, you will be responsible for providing a high level of administrative support to the team.

• Create and edit documents, spreadsheets, and presentations.
• Format and fill regulatory documents.
• Prepare reports and department financial data.
• Process invoices for payment and review payroll time entry.
• Assist in the development and maintenance of standard office procedures.
• Maintain filing systems and SharePoint sites.
• Arrange meetings and events, manage calendars and e-mail as well as make travel arrangements.
• Take meeting minutes and track action items.
• Department lead for the Safety program, including tracking and coordinating quarterly meetings.
• Lead Regulatory filings with Nova Scotia Energy Board.
• Track communications and emails from regulatory agencies.
• Schedule regular weekly departmental meetings and track responsibility for Safety, Health and DEI Moments.
• Quality assurance checks for daily filings – proofreading and attention to detail required.

You will be responsible for personal safety and that of co-workers by observing and ensuring compliance with all Occupational Health and Safety Rules and Regulations.

• You have a Grade XII education or equivalent and/or office administration training. Equivalent experience or certifications will also be considered. A university degree would be an asset.
• A minimum of 3 – 5 years of administrative support experience.
• You have a good working knowledge of various software packages, preferably MS Office 365 (i.e. Word, Excel, SharePoint) as well as Adobe Pro, Invoice Express and Oracle.
• Accounting would be a definite asset.
• You have a thorough knowledge of current office procedures and proficient typing and computer skills.
• You must demonstrate your commitment to personal development.
• You have effective communication and organizational skills.
• You are a self-starter who has the willingness and ability to learn new processes and will become competent in the applications required for this position.
• You have strong analytical and quantitative skills and are attentive to detail.
• You are a team player and possess strong interpersonal skills.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. If your experience is close to what we’ve listed above, please consider applying.

• Flexibility: Hybrid work model with option for working remote one day a week.
• Health & Wellbeing: A comprehensive benefits plan, 24 / 7 access to virtual health care services for you and your family, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between affiliate companies, emphasis on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: A comprehensive benefits plan and a Defined Contribution Pension Plan.

As one of Atlantic Canada’s largest publicly traded companies, we are ranked among Canada’s Top Employers and Top Employers for Young People and Top Diversity Employers. We encourage applications from all qualified candidates, including those who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.