Office Assistant jobs in Canada

Type: In-Office | Permanent Role | South Edmonton (Free Parking)

Are you an experienced Administrative Professional looking for your next opportunity? This role is the hub of the office — supporting the team with front-line reception duties, administrative tasks, and project coordination. If you are friendly, helpful, and thrive in a busy environment where communication and organization are key, this could be the perfect fit for you!

As the Administrative Assistant / Receptionist, you will be the first point of contact and provide essential support to both the front office and project teams. Typical responsibilities include:

• Providing professional, welcoming front-line reception and administrative support.
• Preparing documentation for correspondence, proposals, pricing, and bids.
• Tracking incoming requests in a daily log and ensuring timely completion.
• Liaising closely with the Project Engineering Team and supporting project managers.
• Maintaining accurate records and electronic filing systems.
• Generating reports, identifying errors, and making corrections as needed.

I’d love to hear from you if you bring:

• Strong proficiency in Microsoft Office (Word, Outlook, Excel, Teams, OneDrive) with OneNote experience required.
• Friendly and professional communication skills, with a helpful, team-focused approach.
• Previous experience in construction or engineering environments, particularly supporting proposals, pricing, or bids.
• Strong organizational skills and the ability to juggle multiple priorities.
• Post-secondary education or training in administration is considered an asset.

• South Edmonton location with free parking.
• A central role where you are the hub of the office and make a direct impact on operations.
• Join a collaborative and professional environment where your contributions are valued.

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca