Executive Assistant to CEO

Staffmax Staffing & Recruiting; Edmonton; On-site; CAD 60,000 - 65,000; Full time

Job summary

A leading staffing agency is seeking an experienced Executive Assistant to support the CEO and COO of a prominent manufacturing and logistics company. The ideal candidate will have over 5 years of executive assistant experience, strong office management skills, and the ability to thrive in a fast-paced environment. The compensation ranges from $60,000 to $65,000 per year and includes health and dental benefits.

Benefits

Health and dental benefits

Expenses reimbursement

Qualifications

• 5+ years of experience in a business environment.
• 5 years of executive assistant experience.
• Ability to prioritize multiple tasks seamlessly.

Responsibilities

• Provide administrative support to CEO and COO.
• Manage the schedules of company executives.
• Prepare documents and material for board meetings.

Skills

Office management systems

Leadership

Communication skills

Analytical skills

Tools

MS Office

Accounting Software

SAP

Job description

Staffmax is currently hiring for an Executive Assistant to our client's CEO and COO. This role is for a leading manufacturing and logistics company.

We are looking for an experienced and dedicated Executive Assistant who can thrive in a high‑paced environment.

You will provide day to day and logistical support to the company. A high level of professionalism and emotional intelligence is a must.

Job Functions

• Provide administrative support to CEO and COO
• Manage the schedules of company executives
• Act as gatekeeper
• Correspond with internal and external stakeholders : Takes care of key corporate documents and records for the CEO, liaising with auditors, lawyers, tax advisers, bankers, and shareholders,
• Take minutes, sit in on meetings
• Prepare documents and material for board meetings and executives
• Communicate with vendors and contractors
• Careful management of records
• Strong leadership and decision making skills
• Execute administrative and clerical tasks
• Takes care of administrative tasks such as filing documents, making copies, maintaining files and record keeping, prepare and remit payments, reconcile credit card statements, prepare expense reports for reimbursement.

Qualifications

• Profound knowledge of office management systems and procedures,
• 5+ years of experience in a business environment,
• 5 years of executive assistant experience
• Experience utilizing an Accounting Software and great command of MS Office tools, SAP a strong asset
• Being professional, confident, communicative, data‑driven and analytical,
• Able to perform and prioritize multiple tasks seamlessly, demonstrates initiative, follow‑through, and problem‑solving personality

Compensation and Benefits

• $60-65,000 per year
• Health and dental
• Expenses - Mileage etc.