Executive Assistant

Aviva; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading insurance and financial services company is seeking an experienced Executive Assistant to support the CEO and senior leaders in Toronto. The role includes managing complex calendars, handling travel plans, and ensuring smooth collaboration across departments. Ideal candidates will have excellent organizational and communication skills, and a proactive approach to problem-solving. The company offers a competitive rewards package and professional development opportunities, incorporating a hybrid work model.

Benefits

Base compensation and annual bonus

Retirement savings and share plan

Health benefits and personal wellness programs

Competitive vacation package

Corporate wellness programs

Qualifications

• Experience supporting senior leaders in a large organization.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Good judgment in various situations.

Responsibilities

• Manage complex calendars and meetings.
• Triage inboxes and handle expenses.
• Organize detailed travel plans for executives.

Skills

Supporting senior leaders

Microsoft Office proficiency

Written and verbal communication

Organisational skills

Proactive approach

Job description

Executive Assistant Americas

This is a great job for someone who thrives in a fast-paced environment, enjoys being the go-to person for senior leaders, and has exceptional organisational skills with a proactive, solutions-focused mindset.

A bit about the job:

We are seeking an experienced Executive Assistant to provide high‑calibre support to the Americas CEO and senior members of the Distribution team, enabling leadership to focus on growth, client engagement, and execution. This pivotal role anchors coordination across the Americas office to enhance responsiveness, reduce execution risk, and optimise senior time. Responsibilities include managing complex calendars and meeting rhythms, triaging inboxes, handling expenses, organising detailed travel plans, and preparing materials for leadership forums and sales events. You will act as a key liaison, communicating on behalf of the CEO and team with internal and external stakeholders, ensuring smooth collaboration across departments. The role demands discretion in managing confidential information, strong prioritisation skills to handle competing demands, and a proactive approach to resolving issues. Additional duties include drafting correspondence, tracking actions, supporting special projects, and contributing to the development of administrative standards. As an integral member of the leadership team, you will attend meetings, build relationships critical to organisational success, and deliver results with urgency and precision.

Skills and experience we’re looking for:

• Demonstrated ability supporting senior leaders, preferably in a large organization.
• Strong proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Shown ability to exercise good judgment in a variety of situations, with strong written and verbal communication, a proactive approach, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities.
• A passionate, focused on results and community‑oriented demeanour.

What you’ll get for this role:

• Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
• Outstanding Career Development opportunities.
• We’ll support your professional development education.
• Competitive vacation package with the option to purchase 5 extra days off per year.
• Employee driven programs focused on gender, LGBTQ+, origins, diversity and inclusion.
• Corporate wellness programs to support our employees’ physical and mental health.
• Hybrid flexible work model.

Aviva is for everyone:

We’re inclusive and welcome everyone – we want applications from all backgrounds and experiences. Excited but not sure you tick every box? Even if you don’t, we would still encourage you to apply. We also consider all forms of flexible working, including part time and job shares.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working –spending around 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.

To find out more about working at Aviva take a look here.

We interview every disabled applicant who meets the minimum criteria for the job. Once you’ve applied, please send us an email stating that you have a disclosed disability, and we’ll interview you.

We’d love it if you could submit your application online. If you require an alternative method of applying, send an email to [e-mail].