Management Assistant jobs in Canada

The Admin Support – Data Entry must be able to work and maintain strict compliance with corporate/office policies and procedures. The Admin Support – Data Entry must be able to function efficiently in a fast paced, detail orientated environment and possess great communication skills.

Office Administrator

• Cross cover for reception
• Process all emails (joint email boxes) and respond/forward as needed • Enter truck tickets with all applicable information into Axon, and file paper copies
• Perform daily ticket checks
• Ensure various work tickets are entered with proper invoicing requirements: ie: split between wells, proper location use, expense code, etc.
• Ensure Lease Op tickets are entered by cutoff date for accounting department to process
• Ensure Lease Op ticket “pay” is calculated properly within Axon
• Issue customer invoices, scan, and file with applicable ticket copies into shared drive
• Mail out, email or upload ticket invoices to customers as required
• Fix and re-issue any disputes invoices/tickets from customers
• Keep up to date on procedures and processes for data entry that are required, and update procedure binder as applicable
• Communicate with other departments to ensure deadlines are met, i.e.: month end, lease ops, ticket orders, etc.
• Send regular reports out to customers as requested
• Complete required paperwork as necessary, i.e.: daily timesheets on app, change or update personal information as needed, time off requests, etc.
• Cross cover with the various types/companies for ticket entry procedures (i.e.: door pulls, Well-load, etc.)
• Required to sit for long periods of time but will be required to lift and move boxes that weigh up to 20kgs. (paper, forms, etc.)
• Communication with Office Administrator regarding any changes or additions to responsibilities that may arise or become a concern
• Backup for ticket auditing if required
• Complete and submit own daily timesheet
• Submit requests for any vacation or days off to Office Administrator for approval
• Other duties that may arise and need to be assigned within company

• Must have valid Driver’s license
• Minimum grade 12 education or equivalent
• Great working knowledge of MS Office programs
• Work well with a team
• Successful completion of a pre-employment background as well continued verifications throughout employment to ensure that all records meet company policy standards

This position is being managed by Lakeland HR Solutions on behalf of our client. To respect our client’s confidentiality, we kindly ask that applicants do not contact the client directly regarding this role. All applications, questions, and communication should be directed through the recruiter.