Administrative Assistant, Emergency Medicine

Sinai Health System; Toronto; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading healthcare organization in Toronto is seeking an administrative professional for a temporary part-time role. You will provide critical support to emergency physicians, manage office tasks, and assist with scheduling and onboarding. Ideal candidates have a college diploma and related experience, preferably in healthcare. This position offers 16 hours of work per week at a competitive salary range of CAD $28.15 - $35.19. Join us in making a difference in patient care.

Qualifications

• Minimum 2 years of related experience in administrative support role.
• Experience within a clinic/healthcare environment preferred.

Responsibilities

• Provide critical administrative support to emergency physicians.
• Manage office supplies and ensure orderly workspace.
• Assist with scheduling and onboarding new physicians.

Skills

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Understanding of AI tools to improve efficiency

Time management and organizational skills

Excellent problem solving skills

Ability to work collaboratively

Education

College diploma in a related field

Job description

Job Type

Temporary Part Time

1

Organizational Department

Sinai Health > Mount Sinai Hospital > Urgent & Critical Care > Emergency

Employee Group

Non Union

Location

Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement

Hours (subject to change)

This position will be 16 hours per week

Salary Scale

CAD $28.15 - $35.19 (2025 SH03)

Job Description

This is a Temporary Part‑Time Position for 1 year

Sinai Health is looking to hire an administrative professional to provide critical support to our emergency physicians at Mount Sinai Hospital.

About this team:

Mount Sinai Hospital’s recently redeveloped Schwartz/Reisman Emergency Centre is a leader in specialized emergency care within the areas of geriatric medicine, mental health care, and early pregnancy care. With approximately 61,000 annual visits, we deliver safe, high‑quality, emergency care to the critically ill or injured patients we serve within the community.

The 24,000‑square‑foot space features medical procedure rooms with ceiling‑suspended booms to maximize space, assessment rooms for medical and surgical specialties, a resuscitation room, along with airborne‑isolation rooms and a negative‑pressure zone for infection control. We have dedicated spaces for specialized services within the department such as ophthalmology and dentistry, Medical Imaging (CT scan and X‑ray rooms), and a dedicated behavioural suite for our interprofessional Psychiatry Emergency Service team to assess and plan treatment for patients with mental health or addiction concerns. Our EMS entrance on University Ave helps streamline patient arrivals, enabling faster emergency response.

In this role you will:

• Complement and support our existing full‑time admin
• Provide administrative, logistical, and communications support to the Emergency Department physician leadership, physicians, nurse practitioners and physician assistants
• Provide office management, billing and practice support
• Sort and distribute billing sheets, mail and faxed documents
• Communicate with and assist patients with billing and non‑medical issues
• Collaborate with our billing agent to deliver relevant documents on schedule
• Track and assist with collecting non‑OHIP payments including out‑of‑province, WSIB etc.
• Assist with invoicing and processing of payments
• Provide scheduling and other administrative support as needed
• Order and manage office supplies, ensure that supplies are stocked and that our workspace is kept in an orderly state
• Assist the Chief, deputy chief, leads and other leaders with administrative tasks
• Maintain updated records for our team
• Booking of meeting spaces and events
• Assist with onboarding of new physicians including hospital credentialing and faculty appointments
• Assist with applications for faculty promotion, grants and other university‑related administrative work
• Track physician appointments at the hospital and university
• Track shift overtime and scheduling changes
• Provide scheduling, communication and other administrative support as needed
• Collaborate to ensure learners are properly registered at Sinai Health
• Communicate with incoming and outgoing learners and coordinate learner schedules
• Set up and take down our classroom for educational sessions
• Perform other duties consistent with the job classification as required

Job Requirements

Mandatory

• Successful completion of a college diploma in a related field from an accredited educational institution
• 2 years of related experience in administrative support role
• Applicants with equivalent recent and related training and experience may be considered

Preferred

• Previous experience working within a clinic/healthcare environment with exposure to medical terminology

Skills and Knowledge

• Proficient in Microsoft Office: Word, Excel, Outlook, PowerPoint, Copilot, Teams; Zoom
• Understanding of the use of AI tools to improve efficiency
• Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
• Maintains highest level of ethical standards and confidentiality related to patient information, personal health information, and other sensitive information/data
• Strong time management, organizational and self‑planning skills; displaying flexibility by adjusting work schedule according to changing priorities, meeting deadlines and producing high quality work
• Demonstrated ability to work collaboratively as a team member
• Excellent problem solving skills with the ability to prioritize competing demands
• Proven ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to time sensitive inquiries, both clinical and academic/administrative
• Flexible with ability to work efficiently in a fast‑paced, multitasking and dynamic environment
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your administrative career within health care, apply now and let us know why you’d be a great addition to our team.

Open Date

12/11/2025

Posting Deadline

12/25/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine‑preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld‑Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld‑Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416‑586‑4800 ext. 7050, or email [e-mail] .