Executive Administrative Assistant — Healthcare Operations

Thames Valley Family Health Team; Canada; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare organization in Canada is seeking an Administrative Assistant to provide vital administrative support to senior leadership and clinical teams. This role involves managing executive calendars, coordinating meetings, and preparing documents. The ideal candidate will have post-secondary education in administration, strong communication and organizational skills, and 3-5 years of related experience. Proficiency in Microsoft Office Suite is essential. This position is on-site at our support office, offering an hourly rate between $25.21 - $30.74.

Qualifications

• 3–5 years of experience in an administrative or executive support role, preferably in healthcare.
• Valid driver's license and access to a vehicle.
• Ability to manage multiple priorities with discretion and independence.

Responsibilities

• Provide executive administrative support including calendar management and meeting preparation.
• Coordinate team and Health and Safety committee meetings, including agenda preparation.
• Prepare and format documents, reports, presentations, and communication materials.
• Assist with internal communication, project coordination, and administrative planning tasks.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Time-management

Teamwork

Education

Post-secondary education in Office Administration or related field

Tools

Microsoft Teams

Job description

A healthcare organization in Canada is seeking an Administrative Assistant to provide vital administrative support to senior leadership and clinical teams. This role involves managing executive calendars, coordinating meetings, and preparing documents. The ideal candidate will have post-secondary education in administration, strong communication and organizational skills, and 3-5 years of related experience. Proficiency in Microsoft Office Suite is essential. This position is on-site at our support office, offering an hourly rate between $25.21 - $30.74.