Administrative Assistant jobs in Canada

About Vancity

Vancity is a member-owned credit union built on the principles of inclusion and social justice. A relentless commitment to their values has helped them challenge the status quo and break down barriers since day one in 1946. They have bold commitments to make Vancity net-zero by 2040 across all mortgages and loans and are pursuing strategies on Indigenous banking and to improve the financial resilience of their members.

Vancity is the largest private sector Living Wage Employer in Canada and has been consistently recognized as one of the Top Employers in Canada. If you’re interested in joining their team of 2,700 diverse individuals and accessing competitive rewards and benefits, all while knowing you are part of a greater movement, then apply today!

About the workplace

This is a Permanent, Full-time role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. This role will require you to predominately work in-office at least three to four days a week.

The Senior Executive Assistant is a strategic and highly organized partner who plays a critical role in enabling executive and team success. Known for anticipating needs, managing complex calendars and deliverables, playing a critical role in event production, this role ensures seamless day-to-day operations while contributing to long-term planning. You’ll collaborate with fellow Senior Executive Assistants on enterprise-wide initiatives like Senior Leadership Summits and Strategy Offsites and guide divisional Executive Assistants to deliver consistent, high-impact support. Your ability to think critically, communicate strategically, and drive operational efficiency will be key to creating capacity and value across the team.

In this role, you will leverage your exceptional planning and organizational skills to manage multiple, competing priorities with confidence and clarity. As a critical thinker with sound judgment, you’ll identify resourceful ways to streamline operations, enhance decision-making, and strategically coordinate work across teams. Your strong communication skills and proactive mindset will enable you to drive effectiveness and alignment. With a passion for learning and a commitment to excellence, you’ll quickly become a subject matter expert - providing valuable insights and creating capacity for your team.

A typical day will involve:

• Proactively managing executive’s calendar, travel, and daily priorities with foresight and efficiency
• Overseeing communication flow by triaging emails, calls, reports, and presentations to ensure timely responses
• Leading budget planning and expense tracking, providing monthly variance reports and financial insights
• Representing the executive in professional communications, both written and verbal
• Preparing materials for Board and executive meetings, including presentations and briefing documents
• Conducting research and draft reports or recommendations to support strategic decision-making
• Planning and executing internal and external events with attention to detail and strategic alignment
• Maintaining organized digital filing systems and mentoring administrative staff to ensure consistent service delivery

You Have:

• Many years of experiencein senior administrative or executive support roles, with a proven ability to handle sensitive and confidential information
• Exceptional organizational skillsand a proactive mindset, with the ability to manage multiple priorities and projects independently
• Strong communication and interpersonal abilities, including experience engaging with senior leaders and stakeholders
• Tech-savviness and adaptability, with comfort using tools like MS Office, Teams, SharePoint, CoPilot and a willingness to learn new systems
• Sound judgment and composure under pressure, with the ability to make informed decisions and adapt quickly in dynamic environments
• A collaborative, inclusive, and solutions-oriented approach, with a strong lens for diversity, equity, and inclusion in your work

You Are:

• Self-starter – you have an entrepreneurial drive and bias for action that translates to fast paced delivery and outcomes oriented results
• Collaborative – You thrive in collaborative environments and are eager to learn new processes and systems
• Able to work independently – Taking a business request from problem statement through discovery by assembling the right stakeholder and subject matter experts
• Influential – You seek to collaborate and work with cross functional partnerships to get the work done effectively
• A problem solver – You diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

The salary range for this role is $56,500 to $84,700annually. Base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements.

Posting Deadline: Posted until filled

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:

We offer:

• We are the largest private-sectorLiving Wage Employerin Canada and have been consistently recognized as one of theTop Employers in Canada.
• Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
• New employees receive between three to four weeks of vacation allowance per calendar year, and the number of vacation days grows
• In addition to the 10 statutory holidays in British Columbia, Vancity provides an additional three statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness.
• We have flex credits for our health care & dental benefits offer three levels of coverage for you to select from. These benefits will also be effective immediately based on your hire date.
• We understand that retirement means different things to different people and at Vancity we will offer you a Defined benefits pension plan that pays you a retirement income for life.

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

We are committed to providing an inclusive and accessible recruitment experience for all candidates. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at recruitment@vancity.com for confidential support. In-person assistance is also available. We will collaborate with you to ensure your needs are met promptly and effectively.