Office Manager

Compass Group North America; Hamilton; On-site; Full time

Job summary

A leading foodservice and support services company, Compass Group North America, is seeking an Office Manager in Hamilton. This full-time role involves overseeing essential administrative tasks including payroll, invoicing, and inventory management, while ensuring compliance with health and safety regulations. Ideal candidates will have a diploma in administration/business and relevant experience, combined with strong organizational and communication skills.

Qualifications

• 1 year related experience in office administration or in an office environment.
• Proficiency with MS Office suite.
• Solid interpersonal and communication skills.

Responsibilities

• Manage payroll, accounts payable and invoicing.
• Enforce health and safety standards among associates.
• Coordinate inventory documentation processes.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Communication skills

Education

2 year college diploma in administration, business or related field

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Working Title: Office Manager
Employment Status: Full-Time
Starting Hourly Rate: $22.00per hour
Address: 135 Fennell Ave W Hamilton ON L9C 0E5
New Hire Schedule: Tuesday to Saturday 12PM to 8PM

You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees.

You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between – doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward!

Imagine creating a place where tomorrow’s leaders, big thinkers, and dreamers gather. Join us and know that you make it possible for others to learn, grow, and discover. Because of what we do, students and faculty share so much more than a meal. And that’s why this is so much more than a job.

Why work with Chartwells? We are a member of Compass Group Canada, the leading foodservice and support services company. We cater to Generation Z on college campuses and upcoming K-12 generations. We offer dining programs and solutions that fit the unique needs of today’s students. Join our commitment to providing responsible, healthy-eating solutions.

Click here to view our Team Member video!

Job Summary

Now, if you were to come on board as our Office Manager, we’d ask you to do the following for us:

• Be responsible for administration of Payroll, Accounts Payable, Accounts Receivable, Sales, Invoicing, Inventory extensions
• Process assigned accounts payable on CIMS and Orbit on a daily/weekly basis, ensuring accurate input and timely submissions; communicate with receiving manager confirming that all invoices are submitted and verified for accuracy and payment
• Manage and document accurate petty cash reports and reimbursements, prepare deposits, verify daily safe count, coin orders, voids and manage cash audit reports to ensure one audit per cashier per every 2 weeks
• Maintain and submit hourly payroll on a bi-weekly basis to Head Office, track vacation pay owing, submit all hourly payroll documentation to Head Office for new hires as well as any changes to existing associates’ information and monitor EPAY time and attendance program
• Support the strict enforcement of the Compass Health & Safety Program, the Occupational Health & Safety Act, WHMIS Regulations
• Ensure associates are using safe work practices, wearing required personal protective equipment and maintaining a safe work environment; promptly report any workplace accident or incident and co-operate fully in any investigation
• Coordinate and oversee inventory documentation processes (listing and entry), ensuring units verify accurate counts
• Follow up on any supplier issues regarding A/P or A/R

Think you have what it takes to be our Office Manager? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.

• 2 year college diploma in administration, business or related field
• 1 year related experience in office administration or in an office environment
• Proficiency with MS Word, Excel, PowerPoint and Outlook
• Proven organizational and coordination skills
• Strong attention to detail
• Solid interpersonal and verbal and written communication skills

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.