administrative support officer

Government of Canada - Central; Vaughan; On-site; CAD 45,000 - 60,000; Full time

Job summary

The Government of Canada is seeking an Administrative Officer to oversee and coordinate administrative procedures within a consulting firm. Candidates should hold a secondary school graduation certificate and possess strong communication and interpersonal skills. The role involves managing office services, maintaining budgets, and training staff, all while ensuring a fast-paced effective environment. Applicants must have the ability to manage various tasks under pressure.

Qualifications

• Experience in administrative roles preferred.
• Ability to work in fast-paced environments with tight deadlines.
• Must be able to work independently and as part of a team.

Responsibilities

• Delegate work to support staff and establish work priorities.
• Implement and review administrative procedures.
• Prepare operating budget and maintain inventory controls.

Skills

Attention to detail

Time management

Interpersonal skills

Excellent written communication

Multi-tasking

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Consulting firm

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information Transportation/travel information

• Willing to travel
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player