Executive Assistant

Active Tree Services; Waterloo; On-site; CAD 60,000 - 80,000; Full time

Job summary

Active Tree Services recherche un Assistant Exécutif pour épauler le Directeur Général dans un environnement dynamique et exigeant à Waterloo, Canada. Ce poste à plein temps implique des responsabilités variées allant de la gestion de calendriers complexes à la coordination de réunions de haut niveau. Rejoindre Active, c'est faire partie d'une entreprise en pleine croissance, proposant des opportunités de développement professionnel et un ensemble compétitif de rémunération et d'avantages.

Benefits

Salaire compétitif

Sécurité de l'emploi et stabilité

Accès à des réductions exclusives

Développement de carrière

Culture de soutien

Engagement envers la durabilité

Opportunités de voyage

Qualifications

• Minimum 5 ans d'expérience à soutenir des cadres C-Level dans un environnement rapide.
• Un permis de conduire sans restrictions est nécessaire.
• Excellentes compétences en communication écrite.

Responsibilities

• Gérer les calendriers et les arrangements de voyage du Directeur Général.
• Préparer et éditer des documents d'affaires, y compris des rapports.
• Agir comme un point de liaison clé entre les cadres et les parties prenantes externes.

Skills

Organisation

Communication

Discrétion

Interpersonal Skills

Proactivité

Tools

Microsoft Office Suite

Job description

Categories : Administration, CEO & Executive

Active is seeking a highly organised and proactiveExecutive Assistantto support our Managing Director in a dynamic, fast-paced environment. This full-time role is based in Waterloo NSW and offers the opportunity to work closely with top-level leadership, contributing to the smooth operation of our business.

The Opportunity :

As the Executive Assistant to the Managing Director, you will play a pivotal role in supporting the smooth and efficient operation of executive functions. You’ll be responsible for managing complex calendars and travel arrangements, coordinating high-level meetings and events, and providing confidential administrative support to the Managing Director and Senior Leadership Team members as required. Your ability to anticipate needs, communicate effectively, and maintain discretion will be key to thriving in this fast-paced and dynamic environment.

Key Responsibilities :

• Manage calendars, schedules, appointments and travel arrangements for the Managing Director and Senior Leadership team members.
• Communicate on behalf of the Managing Director as required.
• Prepare and edit correspondence, presentations, reports, and other business documents.
• Consolidate and distribute all Board reports to Board members.
• Arrange meetings and take minutes for all Board meetings and sub-committees.
• Organise, record, transcribe, and distribute meeting minutes with accuracy and confidentiality.
• Act as a key liaison between executives, employees, clients, and external stakeholders.
• Monitor and manage incoming communications, ensuring timely and professional responses.
• Organise and coordinate meetings and events including catering and vendor management.
• Run occasional errands such as visiting the post office or collecting supplies.
• Manage the company Services Awards Program.
• Collaborate with internal staff at all levels.

Why choose Active?

• Competitive Salary Package : Attractive remuneration + superannuation, reflective of your experience and contribution.
• Job Security & Stability : Full-time, ongoing position offering long-term career growth in a well-established organisation.
• Employee Perks : Access to a wide range of exclusive discounts and services to support your lifestyle and wellbeing.
• Career Development : Opportunities to expand your skill set, take on new challenges, and grow within a creative and forward-thinking environment.
• Supportive Culture : Work alongside experienced peers and operational leaders who are passionate, knowledgeable, and committed to success.
• Sustainability Commitment : Be part of an environmentally conscious, certified carbon-neutral organisation that values its impact on the planet.
• Travel Opportunities : Experience the inner workings of executive leadership with travel opportunities to support high-level meetings, workshops, and strategic forums.

What we need from you :

• Minimum 5 years’ experience supporting C-Level executives in a fast-paced environment.
• An unrestricted driver's license.
• Experience in a blue-collar or multi-site business is highly regarded.
• Strong organisational skills with the ability to manage complex calendars and maintain accurate records.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written communication, grammar, and proofreading skills.
• High attention to detail and ability to prioritise competing demands.
• Strong interpersonal skills with the confidence to liaise at all levels, including executive and board.
• Discreet and professional in handling confidential information.
• Proactive, forward-thinking, and solutions-focused approach.
• Demonstrated ability to work independently and take initiative.

For any further enquiries regarding the role, please contact Sam Hansen at [e-mail]

About Active

We are a family and Australian owned company. The Active group consists of several companies designing, building and hiring heavy equipment, servicing and maintaining heavy vehicles and equipment, consulting services and arboriculture services. Active Tree Services a vegetation management company is Australia’s largest provider of arboriculture, vegetation management and consultancy services. We service and advise major cities, governments, and utility companies across Australia, to help keep our environment safe and green.

At Active, we have a proven track record of nurturing our people, equipping them with the skills and qualifications to succeed. Through traineeships, apprenticeships, and internal development, our team members can grow, thrive, and advance across and through our organisation. Join Active and you will have a clear path to success.

Make Australia your office and apply NOW!

Advertised : 04 Jul 2025 AUS Eastern Standard Time

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Executive Assistant • Waterloo, Region of Waterloo, Canada