Executive Assistant - Contract

Temiskaming Shores & Area Chamber of; Timmins; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading mining company in Timmins, Ontario, seeks an Administrative Assistant to provide high-level support to the Mine General Manager and Senior Management team. In this role, you will engage in various communication and administrative tasks, ensuring effective collaboration across departments while upholding the company's values and maintaining confidentiality.

Qualifications

• 3-5 years of experience as an Administration Assistant or in Communications required.
• Advanced proficiency with Microsoft Office and audio/visual programs essential.
• Ability to maintain confidentiality and accuracy is critical.

Responsibilities

• Prepare draft correspondence and presentations for senior management.
• Track and report on Leading Indicator Matrix.
• Coordinate all site tours and manage senior management calendars.

Skills

Communication

Interpersonal Skills

Problem Solving

Self-Motivation

Education

Post-secondary education in Office Administration or Communications

Tools

Microsoft Office

Job description

Discovery is an Americas-focused precious metals company with a diversified portfolio. Our Mission is to deliver sustainable value for all stakeholders by operating in a safe and responsible manner and having a positive impact on local communities.

Located in and around the City of Timmins, Ontario, Porcupine has two underground and one open pit mines. A continuous operation for over 100 years that provides a great work-life balance. Employees from diverse backgrounds are empowered through engagement, involvement, and growth opportunities in the workplace.

Location
Timmins, Ontario

Schedule
5x2

Duration
This is a contract position expected to end June 2026

Purpose
Provide high level confidential and general administrative support to the Mine General Manager and the Senior Management team.

Responsibilities

• Prepare draft correspondence, articles, confidential reports, corporate correspondence and presentations for the Mine General Manager and Senior Management team.
• Record and prepare minutes for the Strategy meetings, Union/Management meetings and other meetings as required.
• Track, maintain and report Leading Indicator Matrix report.
• Build a communication strategy with the management team using Yammer as the main form of communication for salaried employees.
• Prepare communications for all employees utilizing available communications mediums such as on site screens, bulletin boards, Outlook and newsletters
• Serve as a liaison for the Mine General Manager, Senior Management team and Corporate offices and external stakeholders to ensure proper communications and information is available and accessible.
• Manage Senior Management team and Boardroom calendars, meetings and appointments.
• Lead and/or support the communication process on site projects such as site signage and 5S housekeeping.
• Coordinate all site tours with the respective department.
• Leads by example and ensures the teams are living Discovery's values.
• Ensures compliance of company policies and procedures.
• Works with and interacts well with other groups, such as Operations, Maintenance, Environmental, H&S, Human Resources, External Relations and Technical Services.
• The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Training and Education

• Post-secondary education in Office Administration or Communications.
• Valid "G" driver's license
• 3-5 years of proven experience as an Administration Assistant or in Communications.
• Advanced computer proficiency in Microsoft Office and various other audio/visual programs.
• Exceptional communication, interpersonal, self-motivation and problem solving skills with the ability of setting priorities.
• Ability to maintain confidentiality while maintaining a high degree of accuracy.
• Previous experience in the mining industry would be an asset.

We understand no candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!

As an equal opportunity employer, Discovery is committed to diversity, inclusion and accessibility. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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