Office Secretary jobs in United Arab Emirates

• Manage a team of professionals and provide necessary guidance related to company secretarial matters.
• Administer a portfolio of companies.
• Set up and maintain an online compliance mechanism for all the companies and functions.
• Analyze and assess business requirements and provide secretarial advice and propose/implement solutions.
• Streamline all workflow processes to ensure prompt and professional services.
• Execute and maintain all required company‑related filings, documents, reports, and records according to applicable laws and regulations in the U.A.E.
• Preparation of the AGM, EGM, Board Resolution, etc. in close coordination with directors and/or members for necessary approvals/consents.
• Filing with Government authorities on the changes (shares, change of officers, address, etc.).
• Liaising with the clients and U.A.E Government authorities.
• Amendments to the Company’s M&A and share certificates.
• Planning and organising the Annual General Meeting of the members and any special members and extraordinary meetings that may be held.
• Ensuring the integrity of the governance framework, being responsible for the efficient administration of a company, ensuring compliance with statutory and regulatory requirements, and implementing decisions made by the Board of Directors.
• Advising clients on business incorporation compliance and requirements.
• Incorporation of onshore and offshore company formation in accordance with U.A.E regulations.
• Client onboarding and ongoing clients' due diligence process and matters.
• Ensure timely upkeep, update, and maintenance of statutory registers and records according to regulatory requirements.
• Take the lead on ad‑hoc duties and projects.
• Be the key governance point of contact for all Board and Committee members.

• 10-12 years in a similar governance role (Company Secretary, board advisor, Governance manager) within a diverse, large group of companies or within a consulting firm.
• Sound understanding of U.A.E Company Governing laws.
• Possess in‑depth knowledge of Corporate and Commercial Laws and regulations in the UAE.
• A high degree of professionalism, and ability to communicate with various levels of individuals including management, team members, and clients.
• Ability to guide team members in good governance practices.
• Good written skills and drafting.

Best in the industry