Senior Secretary

AECOM; Abu Dhabi; On-site; AED 146,000 - 221,000; Part time

Job summary

A multinational infrastructure corporation is seeking a detail-oriented Document Controller to manage documentation systems in Abu Dhabi. Candidates should have a bachelor's degree in Business Administration or related fields and 2-4 years of experience. Proficiency in document management systems and MS Office is essential. Responsibilities include implementing document control systems, managing project documentation, and ensuring compliance with industry standards. The position offers a contract employment type with no remote work option.

Benefits

Medical benefits

Paid time off

Employee assistance program

Qualifications

• 2-4 years of experience in document control or related field.
• Proficiency in document management systems and Microsoft Office Suite.
• Strong knowledge of database management and filing systems.

Responsibilities

• Implement and maintain document control systems and procedures.
• Manage the receipt, distribution, and filing of project documentation.
• Ensure all documents are properly indexed and retrievable.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Time management

Education

Bachelors degree in Business Administration or Information Management

Tools

Microsoft Office Suite

Document management systems

Job description

We are seeking a detail-oriented and efficient Document Controller to join our dynamic team in Abu Dhabi United Arab Emirates. As a Document Controller you will play a crucial role in managing and organizing our organizations documentation systems ensuring accuracy accessibility and compliance with industry standards.

Responsibilities

• Implement and maintain document control systems and procedures
• Manage the receipt distribution and filing of project and operational documentation
• Ensure all documents are properly indexed stored and easily retrievable
• Coordinate with project teams to facilitate timely submission and approval of documents
• Perform regular quality checks to maintain the integrity and accuracy of document databases
• Generate reports on document status revisions and distribution
• Assist in training staff on document control procedures and best practices
• Liaise with internal departments and external stakeholders regarding document-related issues
• Ensure compliance with company policies industry standards and regulatory requirements
• Continuously improve document control processes for enhanced efficiency

Qualifications

• Bachelors degree in Business Administration Information Management or related field
• 2-4 years of experience in document control or related field
• Proficiency in document management systems and Microsoft Office Suite (Word Excel PowerPoint)
• Strong knowledge of database management filing and archiving systems
• Familiarity with digital document management toolsBasic understanding of project management principles
• Knowledge of industry-specific regulations and standards
• Excellent attention to detail and quality control skills
• Outstanding organizational and time management abilities
• Strong communication and interpersonal skills
• Ability to work independently and collaboratively as part of a team
• Solid problem-solving and analytical skills
• Adaptability to changing priorities and deadlines

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work

No

Employment Type

Contract